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Job Offer Letter Template

Offer a candidate the job - title, start date, pay and main terms.

Fill in and download - free

Job Offer Letter - sample

Northwind Ltd.
12 Main Street, London

Date: 29/09/2026

John Smith
45 Park Road, Manchester

Subject: Offer of employment - Marketing Executive

Dear John Smith,

We are pleased to offer you the position of Marketing Executive at Northwind Ltd.. The main terms of the offer are:

  • Start date: 29/09/2026
  • Salary: GBP 32,000 per year
  • Place of work: London office
  • Working hours: Monday to Friday, 9:00 to 17:30
  • Probation period: three months

Your full terms of employment will be set out in your employment contract. Please confirm that you accept this offer by signing and returning a copy of this letter by 29/09/2026.

We look forward to welcoming you to the team.

For Northwind Ltd.


Anna Lopez
HR Manager

I accept this offer on the terms above.

Signature: ____________   Date: ____________

Fill in and download - free

How to write a Job Offer Letter

  1. Fill in the form: Company name, Company address, Candidate's full name, Candidate's address, Job title, Start date.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

FAQ

What should a job offer letter include?

Usually the job title, start date, salary and benefits, working hours, location, reporting manager, any conditions (such as background checks) and a deadline to accept. Many employers also state that employment is at-will or refer to a separate contract.

Is a job offer letter legally binding?

It can create obligations depending on its wording and local law. Many offer letters say they are not a contract. Rules differ by country and state, so have important terms checked by HR or a lawyer.

Is this Job Offer Letter template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

Is this template available in other languages?

Yes - the same document is available in 26 languages. Use the language links on this page.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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