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Experience Certificate Template

Confirm an employee's job title, dates of service and conduct.

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Experience Certificate - sample

Northwind Ltd.
12 Main Street, London


Ref. no.: HR/EC/2026/045Date: 13/11/2026

EXPERIENCE CERTIFICATE

TO WHOM IT MAY CONCERN

This is to certify that Maria Garcia was employed by Northwind Ltd. from 13/11/2026 to 13/11/2026. Maria Garcia joined as Accounts Assistant and, at the end of the employment, held the position of Senior Accountant in the Finance department.

Duties and responsibilities

In this role, Maria Garcia's responsibilities included accounts payable, month-end closing and audits. Maria Garcia worked independently and as part of a team, kept to deadlines, and handled confidential information with care.

Achievements during the employment

  • Led the migration of the accounts payable process to a new system
  • Reduced month-end closing time from ten days to six
  • Trained four new team members

Conduct and departure

Maria Garcia's conduct and performance were excellent. Maria Garcia resigned of his / her own accord, and left the company on good terms after a proper handover of all duties. The company has no outstanding claim against Maria Garcia in connection with the employment.

During the employment, Maria Garcia attended the training programmes offered by the company, took part in the annual review process, and received performance ratings that were in line with the standards expected for the role. Maria Garcia was never subject to any disciplinary action, and we found Maria Garcia to be honest, punctual, reliable and respectful of colleagues and clients.

This certificate is issued at the request of Maria Garcia to confirm the facts above, for use with a future employer, an educational institution or any similar purpose. It is based on the records of the company and is given without legal liability on the part of the company or the signatory.

Anyone who needs to verify these facts may contact the HR department at [email protected], +44 20 7946 0000, quoting the reference number above.

We thank Maria Garcia for the contribution to the company and wish every success in the future.

Yours faithfully,

For Northwind Ltd.



Anna Lopez
HR Manager

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How to write a Experience Certificate

  1. Fill in the form: Company name, Company address, Employee's full name, Job title, Department, Date of joining.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

FAQ

What is an experience certificate?

It is a letter from an employer confirming that a person worked there, usually with job title, dates of employment and a short note on duties or conduct. In the US and UK it is often called an employment verification or reference letter.

Who signs an experience certificate?

It is normally issued on company letterhead and signed by HR or an authorised manager, often with the company stamp. Requirements differ by employer and by the organisation asking for it.

Is this Experience Certificate template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

Is this template available in other languages?

Yes - the same document is available in 26 languages. Use the language links on this page.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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