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Payment Receipt Template

A simple receipt for money received - rent, fees, a sale or a deposit.

Fill in and download - free

Payment Receipt - sample

PAYMENT RECEIPT

Receipt no.: R-0042
Date: 13/11/2026
Payment reference: TXN-558210
Paid on: the date of this receipt

Received with thanks from John Smith, of 45 Park Road, Manchester M1 4AB, the sum of USD 1,200.00 (in words: one thousand two hundred dollars) as payment for rent for the month of May, paid by bank transfer.

Payment details

Received fromJohn Smith
Amount receivedUSD 1,200.00
Amount in wordsone thousand two hundred dollars
Payment forrent for the month of May
Period covered1 to 31 May 2026
Mode of paymentbank transfer
ReferenceTXN-558210
Balance dueNone - paid in full

Receipt for the rent of the flat at 45 Park Road for May 2026. The rent for June is due on 1 June.

Terms of this receipt. (1) This receipt is valid only if it is signed by the receiver. (2) Where the payment is made by cheque, draft or other instrument, the receipt is subject to realisation of the amount in the receiver's account. (3) The receipt is an acknowledgement of the payment only and is not a waiver of any right or of any other amount due. (4) Any error in this receipt should be reported to the receiver in writing within seven days of the date of issue.

This receipt confirms only the payment of the amount stated above. It does not release the payer from any other amount due, and a payment by cheque or other instrument is subject to its realisation. Please keep this receipt for your records; a copy has been retained by the receiver.

Thank you for your payment.

Received by


______________________
Maria Garcia
12 High Street, London
Payer's acknowledgement


______________________
John Smith

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How to write a Payment Receipt

  1. Fill in the form: Receipt number, Received from, Amount, Amount in words, For, Paid by.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

FAQ

What should a payment receipt include?

The receipt number, date, the name of the payer and receiver, the amount (in figures and words), payment method, what the payment is for and a signature. Keep a copy for your records.

Can I write my own receipt?

Yes, a handwritten or self-made receipt is generally acceptable as proof of payment if it has the key details and is signed. Tax or business rules in your country may require extra information, such as a tax ID.

Is this Payment Receipt template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

Is this template available in other languages?

Yes - the same document is available in 26 languages. Use the language links on this page.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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