Resignation Letter - sample
Maria Garcia
Senior Accountant
45 Park Road, Manchester M1 4AB
Date: 14/11/2026
Ms. Anna Lopez, HR Manager
Northwind Ltd.
Subject: Resignation - Senior Accountant
Dear Ms. Anna Lopez, HR Manager,
1. Please accept this letter as formal notice of my resignation from my position as Senior Accountant at Northwind Ltd., which I started on 14/11/2026. I am leaving to take up a new opportunity.
2. In line with my contract of employment, my notice period is one month, and my last working day will be 14/11/2026. I am willing to discuss this date if the business needs something different, and I will do my best to make the transition easy.
Handover plan
3. I will hand over my work to Ms. Rachel Green, Finance Manager and, during my notice period, I will:
- Complete the month-end close and hand over the reconciliations
- Document the accounts payable process
- Train my successor and answer questions after I leave
4. I will return all company property - laptop, phone, security badge, keys, documents and files - on or before my last working day, and I will leave the digital files in the shared folders in good order.
Final pay and references
5. Please confirm my final pay, accrued holiday pay and the arrangements for my pension and benefits in writing. I would also be grateful if you could provide a reference or a letter confirming my employment and dates of service, if the company's policy allows.
6. I will continue to respect my duties of confidentiality to the company after I leave, and I will not use or disclose its confidential information.
Transition support
7. I would like to leave the team in a strong position. I am happy to meet the person who takes over my duties, to write up the key processes and contacts, and to answer reasonable questions by e-mail or phone for a short period after I leave, within what is possible alongside my new commitments. Please let me know if you would like me to also take part in the interviews for my replacement.
8. If it helps the business, I am open to discussing a different last working day, provided it is consistent with my contract and with my new arrangements. I would also like to agree the way in which my departure is announced to the team, clients and suppliers.
I am very grateful for the opportunities, support and friendship I have had during my time here, and I have learned a great deal from my colleagues. I would like this to be a smooth and positive transition, and I wish the company and the team every success.
Yours sincerely,
Maria Garcia