Job Offer Letter - sample
Northwind Ltd.
12 Main Street, London
| Ref. no.: HR/OL/2026/031 | Date: 13/11/2026 |
PRIVATE AND CONFIDENTIAL
John Smith
45 Park Road, Manchester
Subject: Offer of employment - Marketing Executive
Dear John Smith,
We are delighted to offer you the position of Marketing Executive with Northwind Ltd., following your application and the interviews you attended. Everyone who met you was impressed by your experience and approach, and we believe that you will be a valuable member of our team. This letter sets out the main terms of the offer.
1. The role
1.1 Position: Marketing Executive, Finance department. You will report to Head of Finance.
1.2 Start date: 13/11/2026. Place of work: London office. The company may reasonably ask you to work at other locations, or from home, as the business needs.
1.3 Nature of employment: full-time, permanent. You will be given a full written contract of employment which will contain the statutory particulars, and which will take priority over this letter if the two differ.
1.4 Duties: you will carry out the duties that belong to the role and any other reasonable duties that the company asks of you, and you will follow the lawful and reasonable instructions of the company.
2. Pay and benefits
2.1 Salary: your base salary will be GBP 32,000 per year per year, paid monthly in arrears by bank transfer, less tax and other deductions required by law. Your salary will be reviewed each year; a review does not mean that your salary will go up.
2.2 Bonus: you will be eligible for a discretionary annual bonus of up to 10% of base salary, based on company and individual performance. Any bonus is not part of your contractual pay unless the contract says so.
2.3 Holiday: 25 days of paid annual leave plus public holidays. The holiday year runs from 1 January to 31 December, and holiday pay for the days you have not taken is paid on leaving as the law requires.
2.4 Other benefits:
- Employer pension contribution of 5% of salary
- Private medical insurance
- Staff training budget
- Flexible working, two days a week from home
3. Hours, probation and notice
3.1 Hours: your normal hours of work are Monday to Friday, 9:00 to 17:30. You may be asked to work additional hours as needed to do your job properly; unless the contract says otherwise, no extra pay is due for them.
3.2 Probation: the first three months of your employment is a probationary period, during which your performance and suitability will be reviewed. The company may extend the probation, and may end the employment during probation with a shorter notice of one week.
3.3 Notice: after the probation, either side may end the employment by giving one month on either side written notice. The company may pay salary in lieu of notice, or ask you to stay away from work during the notice period (garden leave).
4. Conditions of this offer
4.1 This offer, and the employment, are conditional on the following:
- Satisfactory references
- Proof of your right to work
- Completion of a background check allowed by law
4.2 If any information that you gave us turns out to be false or misleading, we may withdraw the offer or end the employment.
5. Confidentiality and other work
5.1 During and after your employment you must keep the company's confidential information secret, and you must not work for any other employer or run a business that competes with the company, or that conflicts with your duties, without the written approval of the company. Any work, inventions or intellectual property created in the course of your job will belong to the company.
6. Acceptance
6.1 To accept this offer, please sign and date the copy of this letter below and return it to us by 13/11/2026. If we do not hear from you by then, the offer will lapse unless we agree an extension in writing. If you have any questions, please contact us before you sign.
We very much hope that you will accept and look forward to welcoming you to the team.
Yours sincerely,
For Northwind Ltd.
Anna Lopez
HR Manager
ACCEPTANCE
I, John Smith, accept the offer of employment on the terms set out in this letter. I confirm that the information I have given the company is true and I can start on 13/11/2026.
Signature: ____________________ Date: ____________