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Leave Application Template

Ask your manager for leave - dates, reason and how to reach you.

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Leave Application - sample

Date: 29/09/2026

To
Mr. David Brown, Sales Manager

Subject: Request for annual leave

Dear Mr. David Brown, Sales Manager,

I, John Smith (Sales Executive), would like to request annual leave from 29/09/2026 to 29/09/2026 because of a family function out of town.

I will make sure my pending work is completed or handed over before I leave. If anything urgent comes up, I can be reached at +1 555 0100.

I would be grateful if you could approve my request.

Yours sincerely,

John Smith

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How to write a Leave Application

  1. Fill in the form: Your full name, Your job title / department, Addressed to, Type of leave, From, To.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

FAQ

How do I write a leave application to my manager?

State the type of leave, the exact dates, the reason in one line, how urgent work will be covered and how you can be reached. Send it as early as possible and follow your company's leave policy.

How far in advance should I request time off?

It depends on your employer's policy. Many companies ask for two to four weeks' notice for vacation; sick leave is usually reported as soon as possible, sometimes with a medical note.

Is this Leave Application template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

Is this template available in other languages?

Yes - the same document is available in 26 languages. Use the language links on this page.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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