Resignation Letter - sample
Ramesh Kumar Sharma
Senior Executive - HR, Employee ID: EMP-1024
12, Gandhi Nagar, Jaipur - 302015
Contact: 98XXXXXX10, [email protected]
Date: 13/11/2026
To,
The Head - Human Resources, company name
Subject: Resignation from the post of Senior Executive - HR
Dear Sir / Madam,
1. I write to tender my resignation from the post of Senior Executive - HR with the company, which I joined on 15 June 2021. I have taken this decision after careful thought, to pursue a new opportunity.
2. As per the terms of my appointment letter, I am required to give one month notice. I request you to accept my resignation with effect from the date of this letter, with my last working day being 13/11/2026. If the company would like me to leave earlier or later than this date, I shall be glad to discuss it with my reporting manager and HR so that a mutually acceptable date can be fixed.
Handover during the notice period
3. I shall use the notice period to hand over my duties in an orderly way, so that the work of the department is not affected. In particular, I shall hand over my charge to Ms. Neha Khatri, Executive - HR, including:
- Pending payroll and reconciliation files
- Vendor and statutory compliance tracker
- Laptop, ID card, access card and keys
4. I shall document the status of each pending task, train my successor or the colleague you name, remain available on phone and e-mail for reasonable queries during the handover, and return all the property of the company that is with me - laptop, identity card, access card, keys, documents, data and any other asset - before I leave. I shall also complete the exit formalities and the clearance from every department.
Dues and documents
5. My full and final settlement, leave encashment and gratuity (if applicable), the relieving letter, the experience certificate and the Form 16 may please be issued in the usual course. The bank account on record may be used for the payment, and please let me have the details of the PF and the tax statements that I should take from the company.
6. I shall continue to respect the duty of confidentiality that I owe to the company after I leave, and will not misuse any confidential information, data or business contacts that I got in the course of my work.
I am grateful to the company and to my seniors and colleagues for the opportunities, learning and support I received during my tenure. It has been a pleasure to work here. I request you to kindly accept my resignation and to confirm the acceptance and my last working day in writing.
Thanking you,
Yours sincerely,
Ramesh Kumar Sharma
Signature: ____________________
Acceptance of resignation: ____________________ (for the company) Date: ____________