Offer Letter - Management / Graduate Trainee - sample
Your company name
Plot no., area, city, state - PIN
| Date: 13/11/2026 |
PRIVATE & CONFIDENTIAL
Mr. Priya Verma
House no., street, area, city, state - PIN
Subject: Offer - Management Trainee programme (Management Trainee - HR)
Dear Priya Verma,
Congratulations! Following our campus selection process at Institute name, we are delighted to offer you a place in the Your company name Management Trainee programme (the "Programme"). The Programme is designed to prepare young professionals for future leadership through structured rotations, projects and mentoring.
1. Training period
| Programme | Management Trainee - HR | Joining | 13/11/2026 |
|---|---|---|---|
| Duration | 12 months | Location | City (Head Office) |
| Stipend | ₹45,000 per month (fixed, consolidated) | ||
Rotation plan
- Plant HR & IR - 3 months
- Talent acquisition - 2 months
- Sales HRBP - 3 months
- Compensation & HR analytics - 4 months
During the Programme you will be placed in each function in turn, work on live assignments, attend classroom and on-the-job training, and be guided by Head - Human Resources. Quarterly reviews by the programme head, a project at the end of each rotation and a final panel review. The Company may change the rotation plan to suit the business needs and your development.
2. Terms during the training period
1. Status: during the Programme you are a trainee of the Company, not a permanent employee. The stipend is paid monthly by bank transfer after deduction of tax at source; statutory benefits apply as per law.
2. Conduct and discipline: you will follow the Company's code of conduct, POSH policy, safety rules and information-security policy, and the rules of the plant or office where you are placed. You will maintain a log of your learning and submit a project report at the end of each rotation.
3. Attendance and leave: you may avail the leave and holidays as per the trainee leave policy. Unauthorised absence is a ground for ending the Programme.
4. Termination during training: either side may end the Programme with 7 days either side written notice. The Company may end it without notice for misconduct or for repeated unsatisfactory performance, and the service commitment clause below will apply as stated.
5. Confidentiality: you will keep all of the Company's information confidential during and after the Programme, and any work you create belongs to the Company.
3. On successful completion
On completing the Programme and clearing the final review, you will be confirmed as Assistant Manager - HR with an annual CTC of ₹8,40,000. Your confirmation letter will give the full break-up, the probation (if any) and the other terms of your employment. The Company will decide on the confirmation, the department and the place of posting keeping in view the business needs, your performance and your preference.
4. Service commitment
You agree to serve the company for at least 24 months after confirmation; training costs of ₹1,50,000 are recoverable on a pro-rata basis if you leave earlier.
5. Conditions of this offer
This offer is conditional on the following:
- Satisfactory completion of your final degree with the results declared
- Verification of documents and background
- Medical fitness
If any information that you have given is found to be false or incomplete, the offer or the Programme may be withdrawn at any time.
6. Acceptance
Please confirm your acceptance by signing and returning a copy of this letter by 13/11/2026. We look forward to having you with us and to seeing you grow.
| For Your company name Name of the signing authority Manager - Human Resources |
ACCEPTANCE
I, Priya Verma, have read and understood the terms of this letter and accept the above offer. I will join on 13/11/2026.
Signature: ____________________ Date: ____________ Place: ____________