Internship Offer Letter Format & Sample (PDF / Word)

Your company name
Plot no., area, city, state - PIN

PRIVATE & CONFIDENTIAL

Mr. Priya Verma
House no., street, area, city, state - PIN

Subject: Offer of internship - HR Intern

Dear Priya Verma,

We are pleased to offer you an internship with Your company name, as a student of College / university name. We were impressed by your profile and your interview, and we hope that this internship gives you a real understanding of how the work is done in a growing organisation. The details are given below.

1. Internship details

2. What you will do and learn

During the internship, you will work under your mentor and the department head, and you will:

• Support the HR team in recruitment coordination and onboarding
• Prepare monthly attrition and hiring dashboards
• Document two HR processes and suggest improvements
• Present the project to the HR Head at the end

You will be given an orientation about the Company, its products, safety and conduct rules in the first week, and a review of your progress will be done by your mentor every fortnight. At the end you will submit a project report and make a short presentation to the department.

3. Terms of the internship

1.  Nature of the engagement: this is a fixed-period training engagement for learning. It is not an offer of employment, and it does not create any right to a job, to wages beyond the stipend, or to the benefits of an employee such as PF, ESI, gratuity or bonus.

2.  Stipend: the stipend of ₹12,000 per month is paid by bank transfer at the end of each month, after deduction of tax at source if applicable, for the days you actually attended. There is no other allowance unless it is approved in writing.

3.  Attendance and conduct: a minimum attendance of 90% is expected. You must reach on time, inform your mentor in advance of any absence, dress appropriately, and follow the Company's rules, safety instructions, POSH policy and code of conduct.

4.  Confidentiality: you will keep all information about the Company, its people, customers, data and plans confidential during and after the internship, and you will sign a non-disclosure undertaking on your first day. You must not copy, remove or share any Company data.

5.  Intellectual property: the work you create during the internship, including reports, analyses, designs, code and presentations, belongs to the Company. You may describe the nature of your work in your resume, but not share the Company's confidential material.

6.  Equipment and security: any laptop, access card or other property given to you must be taken care of and returned on the last day.

7.  Termination: either side may end the internship by giving 7 days' written notice, and the Company may end it immediately for misconduct, breach of confidentiality or unsatisfactory attendance. The stipend is paid up to the last day of attendance.

8.  Certificate: on successful completion and submission of your project report, you will be given an internship certificate, and a letter of recommendation if your performance warrants it.

9.  Insurance and travel: the Company does not provide health insurance, accommodation or travel to an intern unless it is mentioned in this letter, and you are responsible for your own safety and expenses when you are not at the Company's premises.

Interns with outstanding performance may be considered for a full-time role.

4. Acceptance

Please confirm your acceptance by signing and returning a copy of this letter by 13/11/2026. If your institution requires a formal letter or a feedback form from us, please share it with HR and we will complete it. We wish you a great learning experience with us.

ACCEPTANCE
I, Priya Verma, accept this internship on the above terms. I confirm that I am a bona fide student and that my institution has permitted me to do this internship.

Signature: ____________________    Date: ____________