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🌐 English · Free Increment / Salary Revision Letter template

Increment Letter Format / Salary Revision Letter

Announce an annual increment or promotion with old vs new CTC, effective date and revised break-up.

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Increment / Salary Revision Letter - sample

Your company name
Plot no., area, city, state - PIN

Date: 29/09/2026

PRIVATE & CONFIDENTIAL

Mr. Priya Verma

Mr. Priya Verma
Employee code: EMP-2291

Subject: Revision of compensation

Dear Priya Verma,

In recognition of your contribution and your performance rating of Exceeds expectations (4 of 5), we are pleased to revise your compensation with effect from 29/09/2026. Your designation will be Senior Executive - Accounts.

Annual CTC (₹)
Current4,14,840
Revised (+12%)4,64,620

All other terms of your employment remain unchanged. This information is confidential. We thank you for your commitment and wish you continued success.

For Your company name



Name of the signing authority
Manager - Human Resources

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How to write a Increment / Salary Revision Letter

  1. Fill in the form: Company name, Company address, Reference no., Labour law for this letter, Title, Employee's name.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

FAQ

What should an increment letter mention?

Employee name and code, effective date, old and revised CTC or percentage, revised break-up (often an annexure), and a confidentiality line.

Is an increment letter the same as a promotion letter?

No. An increment changes pay; a promotion changes designation or grade, often with an increment. One letter can cover both if it states each change.

Is this Increment / Salary Revision Letter template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

Is this template available in other languages?

Yes - the same document is available in 2 languages. Use the language links on this page.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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