Offer Letter - Standard (with salary break-up) - sample
Your company name
Plot no., area, city, state - PIN
| Date: 13/11/2026 |
PRIVATE & CONFIDENTIAL
Mr. Priya Verma
House no., street, area, city, state - PIN
Subject: Offer of employment - Executive - Accounts
Dear Priya Verma,
Further to your application and the interviews and discussions you had with us, we are delighted to offer you employment with Your company name (the "Company") as Executive - Accounts. Everyone who met you was impressed by your experience and attitude, and we believe that you will make a valuable contribution to the Company. This letter sets out the main terms of the offer.
1. Position
| Designation | Executive - Accounts | Grade / band | E2 |
|---|---|---|---|
| Department | Finance & Accounts | Reporting to | Manager - Accounts |
| Location | City (Head Office) | Date of joining | 13/11/2026 |
Your place of work will be City (Head Office). The Company may, depending on business needs, ask you to work at any other office, plant or location in India, on terms not less favourable than those in this letter.
2. Compensation
Your annual Cost to Company (CTC) will be ₹4,14,840 (Rupees Four Lakh Fourteen Thousand Eight Hundred and Forty only), made up as shown below. Statutory deductions (PF, professional tax, income tax and the like) will be made from the gross salary as applicable, and the salary will be paid monthly by bank transfer after those deductions.
Variable pay: Annual performance bonus of up to 8.33% of basic as per the Payment of Bonus rules, if eligible. Variable pay is not part of the fixed CTC, depends on the Company's and your own performance, and is paid only if you are in service and not under notice on the date of payment.
Benefits you will be entitled to:
- Group mediclaim and accident cover as per company policy
- Provident Fund and gratuity as per law
- Paid festival holidays as per the company holiday list
The salary structure may be restructured from time to time to comply with law or tax rules, without reducing your total CTC. Your pay is confidential, and you must not discuss it with anyone other than your manager and HR.
3. Key terms
1. Probation: 6 months from the date of joining, which the Company may extend. You will be confirmed in writing after a review of your performance and conduct, and until then you will continue on probation.
2. Working hours: Monday to Saturday, 9:30 am to 6:00 pm. You may be required to work in shifts, on weekly offs or on holidays as the business needs, with a compensatory day off or overtime as per law and policy.
3. Notice period: 30 days on either side, or salary in lieu of notice at the discretion of the Company. During probation the notice period is as per Company policy.
4. Leave and holidays: you will be entitled to casual, sick and earned leave and to the holidays on the Company's holiday list, as per the leave policy and the applicable law.
5. Policies and conduct: you will follow the Company's rules, code of conduct, prevention of sexual harassment (POSH), information-security, anti-bribery and conflict-of-interest policies as amended from time to time. You will not take up any other employment, business or paid assignment while you are with the Company without its written approval.
6. Confidentiality: the terms of this offer, and all the information about the Company's products, processes, pricing, customers, vendors and people that you receive, are strictly confidential, during the employment and after it.
4. Conditions of this offer
This offer is conditional on: (a) satisfactory verification of your educational and professional documents, identity and address, references and background (including the employer details given by you); (b) your being medically fit for the role; (c) your confirming that you are free to join and are not bound by any contract, non-compete or notice obligation that would stop you from doing so; and (d) the correctness of the information you gave us. If any information or document is found to be false or misleading at any time, this offer or your employment may be withdrawn or terminated without notice.
5. Joining
Please report to HR at 9 on 13/11/2026 with the documents listed below. A detailed appointment letter will be issued to you on joining, and it will contain the full terms of your employment, which will prevail over this letter. Joining support: None.
Documents to bring on your joining day
- Relieving letter from previous employer
6. Acceptance
Please sign and return a copy of this letter as your acceptance on or before 13/11/2026, after which this offer will lapse unless the Company extends it in writing. If you have any question, please speak to HR before you sign. If you have a notice period to serve, please do not resign from your present job until you are satisfied with this offer. We look forward to welcoming you to the team.
With best wishes,
| For Your company name Name of the signing authority Manager - Human Resources |
ACCEPTANCE
I, Priya Verma, have read and understood the terms of this letter and accept the above offer. I will join on 13/11/2026.
Signature: ____________________ Date: ____________ Place: ____________