Offer Letter - Senior / Leadership Role - sample
Your company name
Plot no., area, city, state - PIN
| Date: 13/11/2026 |
PRIVATE & CONFIDENTIAL
Mr. Priya Verma
House no., street, area, city, state - PIN
Subject: Offer of employment - Executive - Accounts
Dear Priya Verma,
It is a pleasure to invite you to join the leadership team of Your company name (the "Company"). Our discussions with you have convinced us that your experience, judgement and values are what the Company needs for its next stage of growth. This letter sets out the principal terms of our offer.
1. Role
| Designation | Executive - Accounts | Grade / band | E2 |
|---|---|---|---|
| Department | Finance & Accounts | Reporting to | Manager - Accounts |
| Location | City (Head Office) | Date of joining | 13/11/2026 |
You will be a member of the senior management team, accountable for the results, people and governance of your function. You will have the authority delegated to you by the Managing Director / Board from time to time, and you will act in the best interests of the Company and its stakeholders. Your detailed role, key result areas and delegation of authority will be recorded in your appointment letter.
2. Total rewards
Annual fixed CTC: ₹48,00,000 (Rupees Forty-Eight Lakh only).
| Performance bonus | Up to 20% of annual fixed pay, based on company and individual performance |
|---|---|
| Joining bonus | ₹3,00,000, recoverable if you leave within 12 months |
| Long-term incentive | 5,000 options under the company's ESOP scheme, vesting 25% a year over four years, subject to board approval |
| Relocation | Actual relocation cost up to ₹1,50,000 and 30 days' company-paid accommodation |
| Benefits |
|
1. Bonus: the performance bonus depends on the Company's results and your own performance against agreed goals, is decided by the management / Nomination & Remuneration Committee, and is paid only if you are in service and not under notice on the date of payment.
2. Long-term incentive: any grant of stock options or other long-term incentive is subject to the terms of the plan, the approval of the Board / Committee and the law, and the plan document will prevail over this letter.
3. Recovery: Joining and performance bonuses are recoverable in full if you leave or are dismissed for cause within 12 months of receipt.
4. Taxes: all payments are subject to deduction of tax at source and other deductions required by law.
3. Terms
1. Probation and notice: probation of 6 months. The notice period after confirmation is 30 days; the Company may, at its discretion, accept a buy-out of the notice period. The Company may ask you to stay away from work during the notice period and you will remain on full pay.
2. Hours: Monday to Saturday, 9:30 am to 6:00 pm; as a senior manager, you will give the time that the role requires, without any overtime pay.
3. Conflicts and prior obligations: you confirm that joining us does not breach any obligation to a current or previous employer, and that you will not bring or use any confidential information, documents or data that belong to them.
4. Non-solicitation: for 12 months after leaving, you will not solicit the Company's employees, distributors, customers or suppliers, and will not use the Company's confidential information to compete with it.
5. Confidentiality and intellectual property: you will keep the Company's information confidential during and after your employment, and all work, ideas and inventions that you create in the course of your job belong to the Company.
6. Governance: You will comply with the Company's code of conduct, insider-trading, related-party and gifts policies, and will make the disclosures required of senior management.
7. Conditions: this offer is subject to satisfactory references and background checks, medical fitness, and the approval of the Board / Nomination & Remuneration Committee where it is required.
8. Applicable law: your employment will be governed by Indian law, and the full terms, including the restrictions on competing, will be set out in your appointment letter and agreement.
4. Acceptance
Kindly confirm your acceptance by signing and returning a copy of this letter by 13/11/2026. We are confident that you will make a lasting contribution and look forward to working with you.
| For Your company name Name of the signing authority Manager - Human Resources |
ACCEPTANCE
I, Priya Verma, have read and understood the terms of this letter and accept the above offer. I will join on 13/11/2026.
Signature: ____________________ Date: ____________ Place: ____________