Relieving Letter - sample
Your company name
Plot no., area, city, state - PIN
| Ref. no.: HR/REL/2026/061 | Date: 13/11/2026 |
To,
Mr. Ramesh Kumar Sharma
Employee ID: EMP-1024
Subject: Relieving letter
Dear Ramesh Kumar Sharma,
1. This is in reference to your resignation letter dated 13/11/2026. The management has accepted your resignation, and you stand relieved from the services of Your company name with effect from the close of business hours on 13/11/2026, after having served the full notice period of 30 days.
2. You joined the company and, at the time of leaving, were working as Senior Executive - HR in the Human Resources department. We confirm that you have handed over your charge, files, passwords, documents and all the assets of the company that were in your possession, such as the laptop, identity card, access card, keys and stationery, and that the company has no objection to your relieving.
Full and final settlement
3. Your full and final settlement will be processed within 45 days of the last working day, as per the company policy and the law. It will include your salary up to the last working day, the encashment of earned leave to your credit, gratuity if you are eligible for it, and any other amount due to you, less the deductions permitted by law and any recoverable dues, advances or notice shortfall, if any. A statement of the settlement will be shared with you with the payment.
4. Your Provident Fund account (UAN 1012 3456 7890) remains with you. Please update your date of exit on the EPFO member portal and, if you join a new employer, ask the employer to transfer the PF account to the new establishment. Your Form 16 for the year of exit will be issued as per the income tax rules, and the payslips and the PF details can be had from HR on request.
Continuing obligations
5. Your duty not to disclose the confidential information, trade secrets, formulae, data and business plans of the company, and your obligations under the confidentiality and non-solicitation terms of your appointment letter, continue to bind you after you leave the company, as provided in that letter.
6. Your experience certificate, if you wish to have it, will be issued separately on a request to HR. Any query about your employment records may be sent to [email protected], 0141-2345678.
7. Please keep this letter safely, as it is the proof that you were released from the services of the company on the date stated above, and that you have no pending obligation towards the company at present, except those stated above. If you find any error in your name, designation or dates, please inform HR within 15 days.
We thank you for your contribution to the company as Senior Executive - HR, and we wish you success and good health in your future career.
Yours sincerely,
For Your company name
Name of the signing authority
Manager - Human Resources
I acknowledge receipt of this relieving letter. Signature of the employee: ____________________ Date: ____________