Fixed-term Contract / Consultant Engagement - sample
Your company name
Plot no., area, city, state - PIN
| Date: 13/11/2026 |
PRIVATE & CONFIDENTIAL
Mr. Priya Verma
House no., street, area, city, state - PIN
Subject: Engagement letter and consultancy terms - Consultant - Wage Code Implementation
Dear Priya Verma,
Your company name (the "Company") is pleased to engage you (the "Consultant") as Consultant - Wage Code Implementation on a fixed-term, independent basis, on the terms of this letter (the "Agreement"). By signing it, both of us agree to the terms below.
1. Term
1.1 This engagement starts on 13/11/2026 and ends on 13/11/2026 (the "Term"), unless it is ended earlier under clause 9 or extended by a written agreement. It does not create any expectation of renewal or of permanent employment.
2. Scope of work and deliverables
2.1 The Consultant shall carry out the following work (the "Services"):
- Review current salary structures against the new wage code
- Propose revised CTC structures for workers and staff
- Train the payroll team and hand over documentation
2.2 The Consultant shall carry out the Services with professional skill and care, shall follow the reasonable instructions of Head - Human Resources, who is the Company's point of contact, and shall report on progress as the Company reasonably requests.
2.3 Key milestones:
- Month 1
2.4 The Company shall review each deliverable within 7 working days of receiving it and tell the Consultant of any change it needs. A deliverable is accepted if the Company does not object in writing within that time.
3. Fee and payment
3.1 The Company shall pay the Consultant a fee of ₹1,20,000 plus GST, payable monthly in arrears against the Consultant's invoice. GST at the applicable rate if the consultant is registered, and tax deducted at source (TDS) as per the Income-tax Act.
3.2 Payment shall be made within 15 days of receipt of a correct invoice, by bank transfer. The Consultant shall be responsible for all of the Consultant's own taxes, registrations and compliance, and the fee does not include any amount for PF, ESI, gratuity, bonus, leave or any other benefit of an employee.
3.3 The Company shall reimburse reasonable travel and out-of-pocket expenses that it has approved in writing in advance, against bills.
4. Independent status
4.1 The Consultant is an independent contractor, not an employee, partner or agent of the Company, and has no authority to bind the Company. Mostly from the consultant's own premises, with visits to the Company's office when needed. The Consultant decides how to do the work, subject to the Services and the deadlines, and may take on other clients provided there is no conflict of interest and no breach of clause 6.
5. Intellectual property
5.1 All reports, documents, models, data, software and other materials created by the Consultant in the course of the Services ("Work Product") shall belong to the Company from creation, and the Consultant assigns to the Company all rights in them. The Consultant retains the rights in the Consultant's pre-existing tools and know-how, and gives the Company a free, perpetual licence to use them as part of the Work Product.
6. Confidentiality
6.1 The Consultant shall keep confidential all non-public information of the Company that the Consultant learns during the engagement, including data about employees, pay, customers, prices, processes and plans, shall use it only for the Services, and shall return or destroy it when the engagement ends. This duty continues for three years after the end of the Term, and for trade secrets for as long as they remain secret.
7. Warranties
7.1 The Consultant warrants that the Consultant has the skills to do the Services, that the Work Product will not infringe the rights of any other person, and that the Consultant is free to enter into this Agreement.
8. Liability
8.1 The Consultant's total liability to the Company under this Agreement shall not exceed the total fees paid under this engagement, except for breach of confidentiality, infringement, fraud or wilful default. Neither party is liable to the other for indirect or consequential loss.
9. Termination
9.1 Either party may end this Agreement by giving the other 15 days written notice. The Company may end it immediately by written notice if the Consultant commits a material breach and does not cure it within 7 days of notice, or acts dishonestly. On termination, the Company shall pay the fee for the Services performed up to the last day, and the Consultant shall hand over all the Work Product in whatever state it is.
10. General
10.1 This Agreement is the entire agreement on its subject, can be changed only in writing signed by both parties, and shall be governed by Indian law. The parties shall try to settle any dispute by discussion; if they cannot, the courts at Jaipur shall have exclusive jurisdiction. Notices shall be in writing to the addresses above.
Please sign and return a copy of this letter by 13/11/2026 to confirm your acceptance.
| For Your company name Name of the signing authority Manager - Human Resources |
ACCEPTED
I, Priya Verma, accept this engagement on the above terms.
Signature: ____________________ Date: ____________