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Resignation Letter Template

Resign politely, with your notice period and last working day.

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Resignation Letter - sample

Date: 29/09/2026

To
Ms. Anna Lopez, HR Manager
Northwind Ltd.

Subject: Resignation - Senior Accountant

Dear Ms. Anna Lopez, HR Manager,

Please accept this letter as formal notice of my resignation from the position of Senior Accountant at Northwind Ltd., to take up a new opportunity. In line with my notice period of one month, my last working day will be 29/09/2026.

I will do everything I can to hand over my work smoothly and return all company property before I leave. Thank you for the opportunities and support I have received.

Yours sincerely,

Maria Garcia

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How to write a Resignation Letter

  1. Fill in the form: Your full name, Your job title, Addressed to (name, title), Company name, Notice period, Last working day.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

FAQ

How much notice should I give when resigning?

Two weeks is common in the US, while in the UK, Canada and Australia the notice period is usually set by your contract or employment law. Check your contract or employee handbook before sending your letter.

What should a resignation letter include?

Keep it short: the date, your manager's name, a clear statement that you are resigning, your last working day, a brief thank-you and an offer to help with the handover. You don't need to explain why you are leaving.

Is this Resignation Letter template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

Is this template available in other languages?

Yes - the same document is available in 26 languages. Use the language links on this page.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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