Leave Application (personal work) - sample
Date: 13/11/2026
To,
The Manager - Human Resources, company name, city
Subject: Application for casual leave - 3 day(s), 13/11/2026 to 13/11/2026
Respected Sir / Madam,
1. I am Ramesh Kumar Sharma, working as Senior Executive - HR in the Human Resources department (Employee ID: EMP-1024). I respectfully request you to grant me casual leave for 3 day(s), from 13/11/2026 to 13/11/2026, on account of my sister's wedding.
2. This is a personal matter that needs my presence at Jodhpur (with family), and it could not be avoided or postponed to a weekend. As per my records, I have 4 days of leave to my credit. If the days I have applied for are more than the balance, kindly treat the extra days as leave without pay.
Work during my absence
3. I have completed the work that was due in these days and handed over my pending work to Ms. Neha Khatri, who has been briefed about the status of each item, the deadlines and the people to contact.
4. I have shared the key files and the passwords that are needed with him / her as per the company's information-security rules, and my out-of-office reply will give his / her name for urgent matters.
5. I shall be available on 98XXXXXX10 for anything urgent that cannot wait, though my connectivity may be limited.
6. I shall join duty on the working day after the leave ends. In case I need to extend the leave for any unavoidable reason, I will inform you before the leave ends and apply for it.
7. I have checked the team calendar and the leave plan of the department, and to the best of my knowledge, my leave does not clash with a month-end closing, an audit, a statutory deadline or a leave already sanctioned to a colleague in the same role. If the department needs me for something critical on one of these days, I am willing to discuss the dates.
8. I understand that the grant of casual leave is subject to the exigencies of work and the leave rules of the company, and that I should not treat the leave as sanctioned till I receive the approval from my reporting manager or HR in writing or on the HR portal. Once approved, I request you to record the leave in my attendance for the month.
9. I will, on joining back, submit the leave application in the HRMS / attendance system if that is required, and update the team on the work done during my absence.
I shall be grateful if you will kindly sanction the leave. I regret the inconvenience, if any, and thank you for your understanding and support.
Thanking you,
Yours sincerely,
Ramesh Kumar Sharma
Senior Executive - HR, Human Resources
Employee ID: EMP-1024
Recommended by (reporting manager): ____________________ Approved / Not approved: ____________________