General Application (any office) - sample
Ramesh Kumar Sharma
House no., street, area, city
Mobile: 98XXXXXX10
Date: 13/11/2026
To,
The Tehsildar, Tehsil Office, city
Subject: issue of domicile certificate
Reference: Application no. 4517/2026, dated 10 September 2026
Respected Sir / Madam,
1. With due respect, I, Ramesh Kumar Sharma, resident of the address written above, wish to bring the following matter to your kind notice and to request your help.
2. Facts of the matter. I applied for a domicile certificate on 10 September 2026 (application no. 12345), but it has not been issued yet. Kindly issue it at the earliest, as I need it for a job application.
3. Grounds for my request. I make this request on the following grounds:
- I am a bona fide resident of this area and am directly affected
- The matter is covered by the rules of your office
- I have attached the supporting papers
4. Prayer. In view of the above, I humbly request you to consider this application sympathetically and pass the necessary orders at the earliest. If any further information or any document is needed from me, I will provide it without delay, and I am ready to appear before you in person if you wish.
5. Documents attached. The following documents are attached with this application in support of my request: copy of application receipt, Aadhaar card. Copies attached are self-attested and I will show the originals for verification.
6. Undertaking. I confirm that the facts in this application are true to the best of my knowledge and that I have not concealed anything. I request you to send the reply or the order to the address above or on 98XXXXXX10.
7. Compliance with rules. I am ready to comply with the rules, procedure and fee, if any, that apply to this request, and I request you to let me know in writing of any further requirement so that I can complete it quickly. I am making this application in good faith and not with the intention of causing any inconvenience or delay to your office.
8. Request for acknowledgement. I request you to kindly give me an acknowledgement or a receiving stamp on the duplicate copy of this application, with the date of receipt, so that I can follow up on it. If the matter does not fall within your jurisdiction, I request you to forward it to the officer who is competent to decide it and to inform me of that.
9. Follow-up. In case I do not receive any reply within a reasonable time, I will take the liberty of meeting you or writing a reminder, and I will be grateful if the officer concerned could give me a time to be heard.
I shall be thankful to you for your kind action.
I shall be thankful to you for your kind action.
Yours faithfully,
Ramesh Kumar Sharma
Signature: ____________________
Mobile: 98XXXXXX10