Transfer Certificate (TC) Request - sample
Ramesh Kumar Sharma
Parent of Aarav Sharma
12, Gandhi Nagar, Jaipur - 302015
Mobile: 98XXXXXX10
Date: 13/11/2026
To,
The Principal, school name, city
Subject: Request for the issue of a Transfer Certificate (TC) for Aarav Sharma, Class 8 - B, Roll No. 23
Respected Sir / Madam,
1. I, Ramesh Kumar Sharma, am the parent / guardian of Aarav Sharma, who is studying in Class 8 - B (Roll No. 23, Admission / scholar no. 2019/0457, date of birth 13/11/2026) in your school.
2. I respectfully request you to issue the Transfer Certificate of my ward, as my father has been transferred to another city. My ward has been offered admission in Delhi Public School, Pune, whose admission letter is attached. My ward's last day of attendance in your school is 13/11/2026.
3. Dues. I confirm that all the school fees, transport charges and other dues up to the date of leaving have been paid, and I will pay any amount that your office tells me is still due. All the books, library material and school property in my ward's possession have been returned.
4. Details for the TC. Kindly enter in the TC the name of the student, the names of both parents, the date of birth (in figures and words), the class in which the student last studied, the date of admission, the qualification for promotion, the general conduct and the date and reason for leaving, as per the school records.
5. Documents requested. I request you to issue the Transfer Certificate, the latest report card, the character certificate and the migration/ conduct certificate, along with the mark sheet or report card of the last examination, so that they can be submitted to the new school without delay.
6. I also request you to inform me when the documents are ready, so that I can collect them personally with my ID proof. If any form or application of the school has to be filled in, please let me know.
Documents attached:
- Fee receipts / no-dues slip
- Copy of the student's birth certificate
- Copy of the parent's ID proof
- Admission letter of the new school
7. No dues and clearance. I will clear all dues of fees, library, laboratory, transport, hostel or any other charge before the certificate is issued, and I will return the identity card, library books and any other property of the school. If there is any amount due, I request you to tell me, and I will pay it at once. I also request you to enter in the certificate the date of birth, the class last studied, the date of leaving and the conduct, correctly as per the school's admission register, and to tell me if the school needs any other document for the purpose.
I shall be grateful to you for your kind cooperation, and I thank the school and its teachers for the care and good education given to my ward.
Thanking you,
Yours faithfully,
Ramesh Kumar Sharma
Parent of Aarav Sharma
Signature: ____________________