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Bill of Sale (Personal Property)

Bill of sale for a vehicle, equipment or other movable item, recording price, condition, delivery and the seller's title warranty.

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Bill of Sale (Personal Property) - sample

BILL OF SALE

This bill of sale is made at ____________ on 06/10/2026 between Alex Morgan (the SELLER) and ____________ (the BUYER).

1. Item
The Seller sells and the Buyer buys the following item: 2018 Honda Civic, VIN 1HGBH41JXMN109186, 62,400 km.

2. Price
The price is 8,500, paid in full by Bank transfer on 06/10/2026. The Seller acknowledges receipt.

3. Title
The Seller states that they are the lawful owner of the item, that it is free from any lien, loan or claim by another person, and that they have the right to sell it.

4. Condition
Sold as is. The Buyer has inspected the item and accepts it in its present condition; the Seller gives no warranty except as to title.

5. Delivery
The item was delivered to the Buyer on 06/10/2026; risk and responsibility pass to the Buyer from that date.

Signed by the parties on the date written above.



First party
Alex Morgan
Date: ____________

Second party
____________
Date: ____________

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Bill of Sale (Personal Property)

A bill of sale proves the change of ownership and the price, and is usually needed to register or insure a vehicle or to show the origin of an expensive item.

When to use it

  • Rent, sale and loan between individuals
  • Freelance and consulting work
  • Partnerships and shared housing

How to write Bill of Sale (Personal Property)

  1. Write the names and addresses of both parties exactly as on their identity documents.
  2. Fill in the money, dates and duration, and read every clause - delete what does not apply.
  3. Both parties sign every page or the last page; add two witnesses if you want extra proof.
  4. Where your local law requires stamp duty, registration or a notary for this kind of agreement, do that - a template cannot replace it.

Attach with it

  • IDs of both parties
  • Schedules and annexures

Common mistakes

  • No dates or amounts
  • One signature only
  • Skipping witnesses or stamp duty where required

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Bill of Sale (Personal Property)

  1. Fill in the form: Seller (name and address), Buyer (name and address), Item sold (make, model, identifying numbers), Price, Paid by, Date of sale and delivery.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Agreements & contracts →

FAQ

Does an agreement need to be on stamp paper or notarised?

It depends on the country and the type of agreement. Property, long leases and some loans need stamp duty, registration or a notary. Even where not required, signing in front of witnesses adds proof.

Can I change the clauses?

Yes. Delete what does not apply and add what you agreed. Both parties should initial every change before signing.

What if the other party does not sign?

Then there is no agreement. Get both signatures and keep a copy each.

Is this Bill of Sale (Personal Property) template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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