Your company name
Plot no., area, city, state - PIN

PRIVATE & CONFIDENTIAL

Mr. Priya Verma
House no., street, area, city, state - PIN

Letter of Appointment

Dear Priya Verma,

We are pleased to appoint you as Executive - Accounts in our sales team. Sales incentives, where applicable, are paid under the incentive scheme in force and do not form part of your CTC.

Terms and conditions

1. Commencement: your appointment takes effect from 13/11/2026 and your employee code is EMP-2291.
2. Probation and confirmation: you will be on probation for 6 months, which the company may extend. You will be deemed to continue on probation until confirmed in writing.
3. Remuneration: your annual Cost to Company is ₹3,96,000 (Rupees Three Lakh Ninety-Six Thousand only), as detailed in Annexure A. In line with the Code on Wages, 2019, your basic pay, dearness allowance and retaining allowance (if any) together form at least 50% of your total remuneration and are the "wages" used for PF, gratuity, bonus and leave encashment (if allowances ever exceed 50%, the excess is added to wages). Salary is paid monthly by bank transfer by the 7th of the following month, after statutory deductions.
4. Social security: you will be covered by the Employees' Provident Fund, gratuity and statutory bonus, as applicable under the Code on Social Security, 2020 and the Code on Wages, 2019.
5. Field work: your headquarters is City (Head Office) and your territory Territory / districts. Travel and daily allowance are paid as per the company's travel policy (₹3.50/km two-wheeler, DA ₹350/day outstation); you must keep a valid driving licence and account daily for stock, samples and cash collected.
6. Working hours: Monday to Saturday, 9:30 am to 6:00 pm, within the limit of 48 hours a week. Overtime, where applicable to your role, is paid at twice the ordinary rate of wages. You may be placed on shifts or asked to work on a holiday with a compensatory day off.
7. Leave and holidays: Earned leave 1 day for every 20 days worked, 7 casual and 7 sick leaves a year. Earned leave becomes available after 180 days of work in a calendar year. National and festival holidays are as per the company's holiday list and the applicable state law.
8. Health and safety: you will follow all safety rules and use the protective equipment provided. Employees aged 40 or above are offered a free annual health check-up.
9. Transfer: your services may be transferred to any department, location, plant, office or group company in India, on terms no less favourable than your present ones.
10. Confidentiality and intellectual property: you will not disclose any confidential information - recipes, processes, pricing, customer or employee data - during or after your employment. Everything you create in the course of your work belongs to the company.
11. Whole-time service: you will not take up any other employment, business or paid assignment without the company's prior written approval.
12. Conduct: you will follow the company's certified standing orders / service rules, code of conduct, prevention of sexual harassment (POSH) policy and IT & data-security policy, as amended from time to time.
13. Separation: after confirmation, either side may end the employment with 30 days written notice or wages in lieu of notice; during probation the notice is as per the company's policy. The company may terminate without notice for proven misconduct after due inquiry. Wages due on separation are paid within two working days, and the full and final settlement as per law.
14. Retirement: you will retire on attaining the age of 58 years.
15. Company property, cash and stock: stock, samples, cash collections, display material, tablets and vehicles entrusted to you must be accounted for daily, collections must be deposited within the time set by the company's cash policy, and you will be responsible for any shortage or loss caused by your negligence or dishonesty. Using the collected money for personal use is misconduct.
16. Travel and expense claims: travel and other field expenses are reimbursed only on approved claims with bills, within the limits of the travel policy. A false or inflated claim is misconduct. You will follow the traffic rules, wear a helmet or seat belt and drive only with a valid licence.
17. Customers and data: the distributors, retailers and customer data you work with belong to the company, and you will not divert business, share price lists or schemes with competitors, or use the company's contacts for any other business.
18. Verification and medical fitness: this appointment is subject to the satisfactory verification of your educational and professional certificates, identity, address, references, previous employment and background, and to your being found medically fit for the work. You agree that the company may carry out these checks through its own people or an agency, and that any false or misleading information, or an adverse report, entitles the company to withdraw this appointment or to end your services.
19. Company property: all the assets of the company given to you - laptop, mobile, tools, identity and access cards, keys, samples, documents, files and data - remain the property of the company, must be used with care and only for the company's work, and must be returned in good condition when you leave or when you are asked to. You will be responsible for loss or damage caused by your negligence.
20. Information technology and data protection: you will use the company's computers, e-mail, network, software and messaging tools only for company work and in line with the IT and data-security policy. The company may monitor its systems as the law allows. You will protect the personal data of employees, customers and others that you handle, you will not copy company data to personal devices or accounts, and you will not post confidential or defamatory matter about the company on social media.
21. Conflict of interest, gifts and anti-bribery: you will avoid any situation in which your personal interest conflicts with the interest of the company, will disclose any such interest to your manager, will not accept or offer any gift, hospitality, commission or payment that could influence a business decision, and will follow the company's anti-bribery and anti-corruption policy.
22. Misconduct and disciplinary action: acts such as theft, fraud or dishonesty, wilful damage to property, breach of confidentiality, falsification of records, insubordination, habitual absence or late coming, sexual harassment, drunkenness or use of drugs at work, violence, and any breach of the company's policies are misconduct. The company may take disciplinary action for misconduct after giving you a reasonable opportunity to explain, in accordance with its standing orders / service rules and the law, and it may include a warning, suspension, recovery of loss or termination.
23. Nominations and personal records: you will submit your nominations for provident fund, gratuity and insurance, your bank account details and your PAN, Aadhaar and UAN (if you already have one) on joining, and you will tell HR in writing within 15 days of any change in your name, address, marital status, dependants or bank account.
24. Communication: the company may send any notice, letter or communication to you at the address and the e-mail ID last recorded with HR, or hand it over to you at work, and it will be treated as received by you. You will check your official e-mail regularly.
25. Entire agreement: this letter, with its annexures and the policies it refers to, is the whole agreement between you and the company about your employment and replaces all earlier offers, discussions or understandings. It can be amended only in writing signed by the company, except that the company may revise its policies, and the salary structure to comply with law, by general notice. If any clause is held invalid, the remaining clauses continue in force.
26. Declarations: this appointment is based on the information and documents you have given. If any of it is found to be false, the appointment may be withdrawn at any time without notice.
27. Jurisdiction: this letter is governed by Indian law, and any dispute is subject to the courts at City, state.

Please sign and return the duplicate copy of this letter as your acceptance.

ACCEPTANCE
I, Priya Verma, have read and understood the terms of this letter and accept this appointment on the above terms. I will join on 13/11/2026.

Signature: ____________________    Date: ____________    Place: ____________

Annexure A - Compensation structure

Statutory deductions (employee PF, ESI where applicable, professional tax, income tax) are made from the gross salary. Components may be restructured to comply with law without reducing the CTC.

Annexure B - Documents to be submitted at the time of joining

Please bring the originals along with one set of self-attested photocopies of the following. A joining formalities checklist will be given to you by HR.

1. Passport-size photographs (recent, 4 copies) and a cancelled cheque or bank passbook copy for salary credit.
2. Proof of date of birth, and educational certificates and marksheets from Class 10 onwards, including the highest qualification.
3. Relieving letter, experience certificate, last three salary slips and the appointment letter of the previous employer (for experienced candidates).
4. Identity and address proof - Aadhaar, PAN card, passport, driving licence or voter ID - and the UAN / PF number and ESI number, if any.
5. Form 16 or the details of tax deducted by the previous employer for the current year, and the PF transfer form if the PF account is to be transferred.
6. Medical fitness certificate, where the company requires it, and any other document required for the post.

Annexure C - Employee declaration and acknowledgement of policies

I, Priya Verma, declare that all the information and documents given by me to the company are true and complete, that I have no pending criminal case or dismissal for misconduct, that I am not bound by any contract that prevents me from joining, and that I have received and understood the following, which I shall follow: the code of conduct, the policy for the prevention of sexual harassment (POSH), the IT and information-security policy, the leave policy, the anti-bribery policy and the employee handbook.

Signature: ____________________    Name: Priya Verma    Date: ____________