LoveByPDF logo

LoveByPDF
EN

🌐 English · Free Salary Negotiation Letter template

Salary Negotiation Letter

Polite counter-offer to a job offer or a request for a raise, backed by market data and results, with a clear figure.

Fill in and download - free

Salary Negotiation Letter - sample

Alex Morgan
+44 7700 900123

Date: 06/10/2026

Subject: Request to review the compensation for ____________

Dear ____________,

Thank you for the offer / for the opportunity to discuss my role as ____________ at ____________. I am enthusiastic about it.

The current figure is USD 65,000. Based on my experience and the market, I would like to ask for USD 72,000.

My reasons:
____________

I am confident that I will deliver results from my first month and I am open to discussing the package as a whole, including bonus, benefits and review dates. I would welcome a conversation at your convenience.

Kind regards,


Alex Morgan

Fill in and download - free

Salary Negotiation Letter

Negotiate in writing with a number, evidence and a positive tone. Asking for a specific figure is much more likely to produce a counter than asking for 'more'.

When to use it

  • Verification, references and offers
  • Flexible work and returns from leave
  • Grievances and negotiations

How to write Salary Negotiation Letter

  1. Address the letter to the person who can act on it and quote any reference number.
  2. State the request or the decision in the first paragraph, then the facts and dates.
  3. Attach supporting papers and keep an acknowledged copy.
  4. Follow up politely if you have no reply within the time you stated.

Attach with it

  • Employment contract extract
  • ID or payslip where asked

Common mistakes

  • Missing dates
  • No acknowledgement

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Salary Negotiation Letter

  1. Fill in the form: Your full name, Hiring manager / manager, Company, Position, Current offer or salary, Salary you are requesting.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Employment letters & forms →

FAQ

What is the best way to submit an employment letter?

Hand it over or e-mail it, and ask for an acknowledgement. Keep a copy with the date.

Who should sign an employment letter?

The employer's authorised signatory for letters from the company, and the employee for requests.

Is this Salary Negotiation Letter template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

People also search for

  • salary negotiation letter format
  • salary negotiation letter sample pdf
  • how to write a salary negotiation letter
  • salary negotiation letter with witness and stamp paper note
  • salary negotiation letter for printing
  • salary negotiation letter in word and pdf
  • free salary negotiation letter generator
  • fillable salary negotiation letter
  • Salary Negotiation Letter template
  • Salary Negotiation Letter sample
  • Salary Negotiation Letter example
  • Salary Negotiation Letter pdf
  • free Salary Negotiation Letter
  • how to write Salary Negotiation Letter

More templates