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Request for Record of Employment (ROE) and Final Pay

Employee's letter asking the employer to issue the Record of Employment within five days of the end of employment and to pay the final wages and vacation pay.

🇨🇦 Canada

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Request for Record of Employment (ROE) and Final Pay - sample

Alex Morgan
+1 416 555 0143

Date: 06/10/2026

To
____________

Subject: Request for Record of Employment (ROE) and final pay

Dear Sir or Madam,

My last day of work with ____________ was 06/10/2026.

Please issue my Record of Employment through Service Canada ROE Web within five calendar days of my last day of work (or of the pay period's end if later), as the Employment Insurance Regulations require, and send me a copy at [email protected].

Please also pay my final wages, accrued vacation pay and any other amounts owing within the time required by my provincial employment standards, and give me the payroll records that support them.

Sincerely,


Alex Morgan

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Request for Record of Employment (ROE) and Final Pay

Employers must issue a Record of Employment, which Service Canada uses to decide Employment Insurance benefits. Delay can cost you benefits.

When to use it

  • Verification, references and offers
  • Flexible work and returns from leave
  • Grievances and negotiations

How to write Request for Record of Employment (ROE) and Final Pay

  1. Address the letter to the person who can act on it and quote any reference number.
  2. State the request or the decision in the first paragraph, then the facts and dates.
  3. Attach supporting papers and keep an acknowledged copy.
  4. Follow up politely if you have no reply within the time you stated.

Attach with it

  • Employment contract extract
  • ID or payslip where asked

Common mistakes

  • Missing dates
  • No acknowledgement

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Request for Record of Employment (ROE) and Final Pay

  1. Fill in the form: Your full name, Your address, Employee number, Payroll / HR, Employer, Last day worked.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Employment letters & forms →

FAQ

What is the best way to submit an employment letter?

Hand it over or e-mail it, and ask for an acknowledgement. Keep a copy with the date.

Who should sign an employment letter?

The employer's authorised signatory for letters from the company, and the employee for requests.

Is this Request for Record of Employment (ROE) and Final Pay template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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