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Job Offer Acceptance Letter

Formal reply accepting a job offer, confirming the title, salary, start date and any conditions.

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Job Offer Acceptance Letter - sample

Alex Morgan
+44 7700 900123

Date: 05/10/2026

To
____________

Subject: Acceptance of the offer of employment as ____________

Dear Sir or Madam,

Thank you for your offer of the position of ____________ at ____________, dated 05/10/2026. I am pleased to accept it on the terms stated: a salary of USD 72,000 per year, starting on 05/10/2026.

I confirm that I will complete the joining formalities and provide the documents requested, and that my present obligations allow me to start on that date.

I am looking forward to joining the team and to contributing from my first day.

Yours sincerely,


Alex Morgan

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Job Offer Acceptance Letter

Accepting in writing confirms the terms in the offer and avoids later disagreement about salary or start date.

When to use it

  • Verification, references and offers
  • Flexible work and returns from leave
  • Grievances and negotiations

How to write Job Offer Acceptance Letter

  1. Address the letter to the person who can act on it and quote any reference number.
  2. State the request or the decision in the first paragraph, then the facts and dates.
  3. Attach supporting papers and keep an acknowledged copy.
  4. Follow up politely if you have no reply within the time you stated.

Attach with it

  • Employment contract extract
  • ID or payslip where asked

Common mistakes

  • Missing dates
  • No acknowledgement

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Job Offer Acceptance Letter

  1. Fill in the form: Your name, Your address, Phone, Employer / HR contact, Company, Position offered.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Employment letters & forms →

FAQ

What is the best way to submit an employment letter?

Hand it over or e-mail it, and ask for an acknowledgement. Keep a copy with the date.

Who should sign an employment letter?

The employer's authorised signatory for letters from the company, and the employee for requests.

Is this Job Offer Acceptance Letter template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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