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🌐 English · Free Request for Form 16 / TDS Certificate from Employer template

Request for Form 16 / TDS Certificate from Employer

Letter asking your employer or former employer for Form 16 or TDS certificate needed to file the income tax return.

🇮🇳 India

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Request for Form 16 / TDS Certificate from Employer - sample

Alex Morgan
+91 98765 43210

Date: 06/10/2026

To
____________

Subject: Request for Form 16 for the financial year 2025-26

Dear Sir / Madam,

I, Alex Morgan (employee ID EMP-1042), PAN ABCDE1234F, was employed with Acme Pvt. Ltd. during the financial year 2025-26.

I request you to issue my Form 16 (Part A and Part B) for the financial year 2025-26. I need it to file my income tax return before the due date.

If the form has already been issued, please send it again to my registered e-mail. If any TDS has not been deposited or does not appear in Form 26AS, please let me know so that it can be corrected.

Thank you for your help.

Yours faithfully,


Alex Morgan

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Request for Form 16 / TDS Certificate from Employer

Employers must issue Form 16 by 15 June after the financial year. If it is late or wrong, a short written request creates the record you need.

When to use it

  • Verification, references and offers
  • Flexible work and returns from leave
  • Grievances and negotiations

How to write Request for Form 16 / TDS Certificate from Employer

  1. Address the letter to the person who can act on it and quote any reference number.
  2. State the request or the decision in the first paragraph, then the facts and dates.
  3. Attach supporting papers and keep an acknowledged copy.
  4. Follow up politely if you have no reply within the time you stated.

Attach with it

  • Employment contract extract
  • ID or payslip where asked

Common mistakes

  • Missing dates
  • No acknowledgement

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Request for Form 16 / TDS Certificate from Employer

  1. Fill in the form: Your full name, Your address, Phone, Employee ID, Your PAN, Financial year.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Employment letters & forms →

FAQ

By when must an employer issue Form 16?

By 15 June following the end of the financial year, under Section 203 of the Income-tax Act; a late issue can attract a penalty on the employer.

What is the best way to submit an employment letter?

Hand it over or e-mail it, and ask for an acknowledgement. Keep a copy with the date.

Who should sign an employment letter?

The employer's authorised signatory for letters from the company, and the employee for requests.

Is this Request for Form 16 / TDS Certificate from Employer template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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