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Employment Verification Letter

Letter from an employer confirming a person's job title, dates of employment and (if the employee agrees) salary, for visas, loans and rentals.

Fill in and download - free

Employment Verification Letter - sample

____________
____________

Ref.: REF-2026-014
Date: 05/10/2026

To
____________

Subject: Employment verification - Alex Morgan

To whom it may concern,

This letter confirms that Alex Morgan is employed by ____________ as ____________ on a Full-time permanent basis, since 05/10/2026.

This letter is issued at the employee's request for the purpose of: Visa application.

The information above is correct as of the date of this letter. For verification, please contact the HR department at the address above.

Sincerely,

For ____________


____________
____________

Fill in and download - free

Employment Verification Letter

Banks, embassies and landlords verify employment before a loan, visa or lease. A short letter on company letterhead with title, start date, status and (with consent) salary is what they look for.

When to use it

  • Verification, references and offers
  • Flexible work and returns from leave
  • Grievances and negotiations

How to write Employment Verification Letter

  1. Address the letter to the person who can act on it and quote any reference number.
  2. State the request or the decision in the first paragraph, then the facts and dates.
  3. Attach supporting papers and keep an acknowledged copy.
  4. Follow up politely if you have no reply within the time you stated.

Attach with it

  • Employment contract extract
  • ID or payslip where asked

Common mistakes

  • Missing dates
  • No acknowledgement

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Employment Verification Letter

  1. Fill in the form: Employer's name, Company address, Reference number, Date, Addressed to (or 'To whom it may concern'), Employee's name.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Employment letters & forms →

FAQ

Should salary be included?

Only if the employee asks for it or consents - many embassies and lenders require it, but employers are not obliged to disclose pay to third parties.

What is the best way to submit an employment letter?

Hand it over or e-mail it, and ask for an acknowledgement. Keep a copy with the date.

Who should sign an employment letter?

The employer's authorised signatory for letters from the company, and the employee for requests.

Is this Employment Verification Letter template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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