LoveByPDF logo

LoveByPDF
EN

🌐 English · Free Performance Improvement Plan (PIP) Letter template

Performance Improvement Plan (PIP) Letter

Letter placing an employee on a time-bound improvement plan with concerns, goals, support, review dates and consequences.

Fill in and download - free

Performance Improvement Plan (PIP) Letter - sample

____________
____________

Date: 06/10/2026

Alex Morgan
____________

Subject: Performance Improvement Plan

Dear Alex Morgan,

This letter sets out concerns about your performance and the plan we agree to improve it between 06/10/2026 and 06/10/2026.

Concerns
____________

Goals for the plan period
____________

Support
Weekly 1

Reviews
Every Friday

If the goals are met and sustained, the plan will be closed. If they are not met by 06/10/2026, the company may take further action, which could include termination of employment, in line with your contract and the law. You are welcome to give your own comments, and to raise any difficulty at any time.



____________
____________

Employee: Alex Morgan
Signature and date: ____________

Fill in and download - free

Performance Improvement Plan (PIP) Letter

A fair improvement plan is specific, measurable and time-limited, and offers support. Courts and labour tribunals look at whether the employee was told clearly what was wrong and given a real chance to improve.

When to use it

  • Verification, references and offers
  • Flexible work and returns from leave
  • Grievances and negotiations

How to write Performance Improvement Plan (PIP) Letter

  1. Address the letter to the person who can act on it and quote any reference number.
  2. State the request or the decision in the first paragraph, then the facts and dates.
  3. Attach supporting papers and keep an acknowledged copy.
  4. Follow up politely if you have no reply within the time you stated.

Attach with it

  • Employment contract extract
  • ID or payslip where asked

Common mistakes

  • Missing dates
  • No acknowledgement

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Performance Improvement Plan (PIP) Letter

  1. Fill in the form: Company, Company address, Date, Employee's name, Job title, Plan starts.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Employment letters & forms →

FAQ

What is the best way to submit an employment letter?

Hand it over or e-mail it, and ask for an acknowledgement. Keep a copy with the date.

Who should sign an employment letter?

The employer's authorised signatory for letters from the company, and the employee for requests.

Is this Performance Improvement Plan (PIP) Letter template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

People also search for

  • performance improvement plan (pip) letter format
  • performance improvement plan (pip) letter sample pdf
  • how to write a performance improvement plan (pip) letter
  • performance improvement plan (pip) letter with witness and stamp paper note
  • performance improvement plan (pip) letter for printing
  • performance improvement plan (pip) letter in word and pdf
  • free performance improvement plan (pip) letter generator
  • fillable performance improvement plan (pip) letter
  • Performance Improvement Plan (PIP) Letter template
  • Performance Improvement Plan (PIP) Letter sample
  • Performance Improvement Plan (PIP) Letter example
  • Performance Improvement Plan (PIP) Letter pdf
  • free Performance Improvement Plan (PIP) Letter
  • how to write Performance Improvement Plan (PIP) Letter

More templates