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Interview Thank-You Letter

Short follow-up after an interview that thanks the interviewer, repeats your interest and adds one relevant strength.

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Interview Thank-You Letter - sample

Alex Morgan
+44 7700 900123

Date: 05/10/2026

Subject: Thank you for the interview - ____________

Dear ____________,

Thank you for meeting me on 05/10/2026 to discuss the position of ____________ at ____________. I enjoyed learning about the team and its plans.

Our conversation made me even more interested in the role. I would like to add one point: My experience reducing invoice processing time by 40%. I believe this fits what you described.

Please let me know if I can provide any more information. I look forward to hearing from you.

Kind regards,


Alex Morgan

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Interview Thank-You Letter

A thank-you note sent within 24 hours is read more often than it is written, which is why it helps. Keep it to a few lines and add one concrete point.

When to use it

  • Verification, references and offers
  • Flexible work and returns from leave
  • Grievances and negotiations

How to write Interview Thank-You Letter

  1. Address the letter to the person who can act on it and quote any reference number.
  2. State the request or the decision in the first paragraph, then the facts and dates.
  3. Attach supporting papers and keep an acknowledged copy.
  4. Follow up politely if you have no reply within the time you stated.

Attach with it

  • Employment contract extract
  • ID or payslip where asked

Common mistakes

  • Missing dates
  • No acknowledgement

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Interview Thank-You Letter

  1. Fill in the form: Your full name, Phone, Interviewer, Company, Position, Interview date.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Employment letters & forms →

FAQ

What is the best way to submit an employment letter?

Hand it over or e-mail it, and ask for an acknowledgement. Keep a copy with the date.

Who should sign an employment letter?

The employer's authorised signatory for letters from the company, and the employee for requests.

Is this Interview Thank-You Letter template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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