Bank Account Closure Letter - sample
Ramesh Kumar Sharma
Account no.: XXXXXX5678
Mobile: 98XXXXXX10
Date: 13/11/2026
To,
The Branch Manager, bank name, branch, city
Subject: Request to close Savings account no. XXXXXX5678
Dear Sir / Madam,
1. I, Ramesh Kumar Sharma, hold Savings account no. XXXXXX5678 with your Malviya Nagar branch, IFSC XXXX0001234. I am writing to request that you close this account with effect from the date of this letter, or from the earliest date on which the closure can be completed, as I have shifted to another city.
2. Balance. Kindly transfer the remaining balance, after adjusting any dues, to my account no. XXXX1234 at HDFC Bank, IFSC HDFC0001234. Please deduct any charges that are due and credit the balance by NEFT/RTGS, not by a cheque. I understand that the account may attract a closure charge if it is closed within the period stated in the bank's rules, and I agree to pay it.
3. Items surrendered. I am returning with this letter: the unused cheque leaves (from no. 000451 to 000475), the debit card cut into two pieces, and the passbook. Please give me an acknowledgement of these items.
4. Instructions to cancel. Please cancel all the standing instructions, mandates and services linked to this account, including:
- Electricity bill auto-debit
- SIP mandate for mutual fund
- Net banking and mobile banking registration
- UPI and linked wallets
I will take care of informing the other institutions of my new account details; the bank will not be responsible for the failure of any payment after the closure.
5. No dues and no claim. I confirm that there is no loan, overdraft, credit card, locker or any other liability that I have with you under this account. If any amount is due, please inform me and I will pay it before the closure. I also confirm that I have no cheque that is outstanding and that has not been presented, and that I have not issued any cheque which will be dishonoured after the account is closed.
6. Confirmation. Please send me a written confirmation of the closure, with the date and the final statement of the account, to my registered mobile number and e-mail ID, and mark the account as closed in your records, including with the credit information companies if applicable.
7. I request you to kindly verify my signature with the specimen in your records and to treat this as a final instruction. My ID proof and address proof are attached for your KYC records.
8. Records and tax. Please give me the interest certificate and the TDS details for the part of the year during which the account was in operation, and tell me the date on which the credit of the balance is made, so that I can reconcile it with my records. I understand that the bank is required by law to keep the records of the account for a period and that this letter does not change that.
Thanking you,
Yours faithfully,
Ramesh Kumar Sharma
Signature: ____________________ (as in the bank's records)
Mobile: 98XXXXXX10