Appointment Letter - Teacher / School Staff - sample
Your company name
Plot no., area, city, state - PIN
| Date: 29/09/2026 |
PRIVATE & CONFIDENTIAL
Mr. Priya Verma
House no., street, area, city, state - PIN
Letter of Appointment
Dear Priya Verma,
With reference to your application and subsequent interviews, we are pleased to appoint you as Post Graduate Teacher (PGT) - Mathematics in Your company name on the terms and conditions below.
| Designation | Post Graduate Teacher (PGT) - Mathematics | Grade / band | L-8 |
|---|---|---|---|
| Department | Senior Secondary | Reporting to | The Principal |
| Location | Campus name, city | Date of joining | 29/09/2026 |
Terms and conditions
- Commencement: your appointment takes effect from 29/09/2026 and your employee code is EMP-2291.
- Probation and confirmation: you will be on probation for 6 months, which the company may extend. You will be deemed to continue on probation until confirmed in writing.
- Academic duties: you will teach Mathematics for classes XI and XII and take up class-teacher, examination, co-curricular and parent-meeting duties assigned by the Principal. The academic session runs April to March; leave during examinations needs prior approval.
- Remuneration: your annual Cost to Company is ₹5,40,000 (Rupees Five Lakh Forty Thousand only), as detailed in Annexure A. In line with the Code on Wages, 2019, your basic pay and dearness allowance together form at least 50% of your total remuneration and are the "wages" used for PF, gratuity, bonus and leave encashment (if allowances ever exceed 50%, the excess is added to wages). Salary is paid monthly by bank transfer by the 7th of the following month, after statutory deductions.
- Social security: you will be covered by the Employees' Provident Fund, gratuity and statutory bonus, as applicable under the Code on Social Security, 2020 and the Code on Wages, 2019.
- Working hours: Monday to Saturday, 9:30 am to 6:00 pm, within the limit of 48 hours a week. Overtime, where applicable to your role, is paid at twice the ordinary rate of wages. You may be placed on shifts or asked to work on a holiday with a compensatory day off.
- Leave and holidays: Earned leave 1 day for every 20 days worked, 7 casual and 7 sick leaves a year. Earned leave becomes available after 180 days of work in a calendar year. National and festival holidays are as per the company's holiday list and the applicable state law.
- Confidentiality and intellectual property: you will not disclose any confidential information - recipes, processes, pricing, customer or employee data - during or after your employment. Everything you create in the course of your work belongs to the company.
- Whole-time service: you will not take up any other employment, business or paid assignment without the company's prior written approval.
- Conduct: you will follow the company's certified standing orders / service rules, code of conduct, prevention of sexual harassment (POSH) policy and IT & data-security policy, as amended from time to time.
- Grievances: any grievance may be raised with your reporting manager, HR, or the Grievance Redressal Committee constituted under the Industrial Relations Code, 2020.
- Separation: after confirmation, either side may end the employment with 30 days written notice or wages in lieu of notice; during probation the notice is as per the company's policy. The company may terminate without notice for proven misconduct after due inquiry. Wages due on separation are paid within two working days, and the full and final settlement as per law.
- Retirement: you will retire on attaining the age of 58 years.
- Declarations: this appointment is based on the information and documents you have given. If any of it is found to be false, the appointment may be withdrawn at any time without notice.
- Jurisdiction: this letter is governed by Indian law, and any dispute is subject to the courts at City, state.
Please sign and return the duplicate copy of this letter as your acceptance.
| For Your company name Name of the signing authority Manager - Human Resources |
ACCEPTANCE
I, Priya Verma, have read and understood the terms of this letter and accept this appointment on the above terms. I will join on 29/09/2026.
Signature: ____________________ Date: ____________ Place: ____________
Annexure A - Compensation structure
Statutory deductions (employee PF, ESI where applicable, professional tax, income tax) are made from the gross salary. Components may be restructured to comply with law without reducing the CTC.