Appointment Letter - Plant / Shop-floor Worker - sample
Your company name
Plot no., area, city, state - PIN
| Date: 13/11/2026 |
PRIVATE & CONFIDENTIAL
Appointment Letter
Mr. Suresh Kumar, son/daughter of Ram Lal
Village / town, district
You are appointed as Machine Operator (Semi-skilled) (Token no. P-4471) in Namkeen Packing - Line 3 at Plant name and address with effect from 13/11/2026, on the following terms. This letter has been read out and explained to you in a language that you understand.
1. Wages
| Wage component | Monthly (₹) | Annual (₹) |
|---|---|---|
| Gross wage | 14,200 |
1. Wages are paid into your bank account by the 7th of every month for the previous month. Deductions are made only as permitted by law, and a wage slip is given to you every month.
2. Provident Fund and ESI as per law. You will be given your UAN and ESI card, and the employer's and your own contribution will be deposited on time. Gratuity and bonus are payable as per the law.
3. Overtime is paid at double the ordinary rate as per the Occupational Safety, Health and Working Conditions Code, 2020, and only for the work that your supervisor has ordered in advance.
2. Hours, shifts and leave
4. Shift: Rotating shifts - A: 6 am-2 pm, B: 2 pm-10 pm, C: 10 pm-6 am. Shifts change as per the roster. You must reach the plant gate in time, punch your attendance and be at your machine or line when the shift starts.
5. Weekly off and holidays: One day in a week, Sunday or as per the roster. National and festival holidays are as per the holiday list of the plant.
6. Leave: casual, sick and earned leave are given as per the Standing Orders and the law. You must inform your supervisor before an absence, or on the first day at the earliest. Absence for more than 10 days without leave or information is treated as abandonment of service.
3. Safety, hygiene and discipline
7. Probation: 6 months, which may be extended. You will be confirmed in writing.
8. Safety and food hygiene: you must wear the company uniform, cap, mask, gloves and safety shoes, wash your hands as per the instruction, and follow all safety and food-hygiene (GMP / FSSAI) rules. Mobile phones, tobacco, jewellery, watches and loose clothing are not allowed on the production floor. Report any injury, near miss or unsafe condition at once.
9. Conduct: theft, wilful damage, fighting, drunkenness, sleeping on duty, wrong punching of attendance, disobeying lawful orders, sexual harassment and other misconduct listed in the Standing Orders will lead to disciplinary action after an inquiry, including dismissal.
10. Transfer: you may be transferred to any section, line, shift, department or plant of the company, as the work requires.
11. Facilities: Uniform, safety shoes and subsidised canteen are provided.
4. Ending of employment
12. Either side may end this employment as per the Standing Orders and the law, by giving the notice that applies, or wages in lieu of notice. Wages due are paid in accordance with law, and you must return the uniform, identity card and all the company property on leaving.
13. For any grievance, you may speak to your supervisor, the HR officer (Mr. Anil Kumar, Plant HR Officer) or the Grievance Redressal Committee, without fear of any action.
14. This appointment is based on the particulars and documents you have given. If any of them is false, your services may be terminated.
| For Your company name Name of the signing authority Manager - Human Resources |
WORKER'S ACCEPTANCE
The terms of this letter have been read out and explained to me in a language I understand, and I accept them. I have received a copy of this letter.
Signature / thumb impression: ____________________ Date: ____________