Your company name
Plot no., area, city, state - PIN

PRIVATE & CONFIDENTIAL

Mr. Priya Verma
House no., street, area, city, state - PIN

Apprenticeship Engagement Letter

Dear Priya Verma,

We are pleased to engage you as a Trade Apprentice at Plant / training centre. The contract of apprenticeship will be registered on the apprenticeship portal.

Terms and conditions

1. Commencement: your appointment takes effect from 13/11/2026 and your employee code is APP-2026-014.
2. Apprenticeship: you are engaged as an apprentice under the Apprentices Act, 1961 in the trade of Fitter for 12 months, with a monthly stipend of ₹9,600. This is training, not employment; the company has no obligation to employ you at the end, and you will receive a certificate of proficiency on successful completion.
3. Training programme: your training will be given as per the approved apprenticeship programme for the trade, in the basic training and on-the-job training stages, under the guidance of a named supervisor. You will take the assessment at the end of the training as required by the Apprentices Act, 1961 and the rules made under it, and you must attend the related instruction if the programme requires it.
4. Stipend and benefits: the stipend is paid monthly by bank transfer, is not wages for employment, and is not less than the minimum stipend that the law prescribes for the trade. You will be covered by the safety measures, first aid and any insurance or compensation that the law requires for apprentices. Leave, holidays and hours of training are as per the Act and the programme.
5. Satisfactory progress: your continuance depends on satisfactory progress, regular attendance and good conduct. The contract of apprenticeship may be terminated as the Act allows, including for persistent misconduct, and the company will give you the reasons.
6. Certificate and employment: on successful completion and passing the final assessment you will get the certificate of proficiency. The company has no obligation to offer you employment, but it may consider you for a vacancy if you wish, with no assurance.
7. Working hours: 8 hours a day including 30 minutes' break, Monday to Saturday, within the limit of 48 hours a week. Overtime, where applicable to your role, is paid at twice the ordinary rate of wages. You may be placed on shifts or asked to work on a holiday with a compensatory day off.
8. Health and safety: you will follow all safety rules and use the protective equipment provided. Employees aged 40 or above are offered a free annual health check-up.
9. Conduct: you will follow the company's certified standing orders / service rules, code of conduct, prevention of sexual harassment (POSH) policy and IT & data-security policy, as amended from time to time.
10. Confidentiality and intellectual property: you will not disclose any confidential information - recipes, processes, pricing, customer or employee data - during or after your employment. Everything you create in the course of your work belongs to the company.
11. Verification and medical fitness: this appointment is subject to the satisfactory verification of your educational and professional certificates, identity, address, references, previous employment and background, and to your being found medically fit for the work. You agree that the company may carry out these checks through its own people or an agency, and that any false or misleading information, or an adverse report, entitles the company to withdraw this appointment or to end your services.
12. Company property: all the assets of the company given to you - laptop, mobile, tools, identity and access cards, keys, samples, documents, files and data - remain the property of the company, must be used with care and only for the company's work, and must be returned in good condition when you leave or when you are asked to. You will be responsible for loss or damage caused by your negligence.
13. Conflict of interest, gifts and anti-bribery: you will avoid any situation in which your personal interest conflicts with the interest of the company, will disclose any such interest to your manager, will not accept or offer any gift, hospitality, commission or payment that could influence a business decision, and will follow the company's anti-bribery and anti-corruption policy.
14. Misconduct and disciplinary action: acts such as theft, fraud or dishonesty, wilful damage to property, breach of confidentiality, falsification of records, insubordination, habitual absence or late coming, sexual harassment, drunkenness or use of drugs at work, violence, and any breach of the company's policies are misconduct. The company may take disciplinary action for misconduct after giving you a reasonable opportunity to explain, in accordance with its standing orders / service rules and the law, and it may include a warning, suspension, recovery of loss or termination.
15. Nominations and personal records: you will submit your nominations for provident fund, gratuity and insurance, your bank account details and your PAN, Aadhaar and UAN (if you already have one) on joining, and you will tell HR in writing within 15 days of any change in your name, address, marital status, dependants or bank account.
16. Communication: the company may send any notice, letter or communication to you at the address and the e-mail ID last recorded with HR, or hand it over to you at work, and it will be treated as received by you. You will check your official e-mail regularly.
17. Entire agreement: this letter, with its annexures and the policies it refers to, is the whole agreement between you and the company about your employment and replaces all earlier offers, discussions or understandings. It can be amended only in writing signed by the company, except that the company may revise its policies, and the salary structure to comply with law, by general notice. If any clause is held invalid, the remaining clauses continue in force.
18. Declarations: this appointment is based on the information and documents you have given. If any of it is found to be false, the appointment may be withdrawn at any time without notice.
19. Jurisdiction: this letter is governed by Indian law, and any dispute is subject to the courts at City, state.

Please sign and return the duplicate copy of this letter as your acceptance.

ACCEPTANCE
I, Priya Verma, have read and understood the terms of this letter and accept this appointment on the above terms. I will join on 13/11/2026.

Signature: ____________________    Date: ____________    Place: ____________

Annexure B - Documents to be submitted at the time of joining

Please bring the originals along with one set of self-attested photocopies of the following. A joining formalities checklist will be given to you by HR.

1. Passport-size photographs (recent, 4 copies) and a cancelled cheque or bank passbook copy for salary credit.
2. Proof of date of birth, and educational certificates and marksheets from Class 10 onwards, including the highest qualification.
3. Relieving letter, experience certificate, last three salary slips and the appointment letter of the previous employer (for experienced candidates).
4. Identity and address proof - Aadhaar, PAN card, passport, driving licence or voter ID - and the UAN / PF number and ESI number, if any.
5. Form 16 or the details of tax deducted by the previous employer for the current year, and the PF transfer form if the PF account is to be transferred.
6. Medical fitness certificate, where the company requires it, and any other document required for the post.

Annexure C - Apprentice declaration and acknowledgement of policies

I, Priya Verma, declare that all the information and documents given by me to the company are true and complete, that I have no pending criminal case or dismissal for misconduct, that I am not bound by any contract that prevents me from joining, and that I have received and understood the following, which I shall follow: the code of conduct, the policy for the prevention of sexual harassment (POSH), the IT and information-security policy, the leave policy, the anti-bribery policy and the employee handbook.

Signature: ____________________    Name: Priya Verma    Date: ____________