Confirmation of Appointment (after probation) - sample
Your company name
Plot no., area, city, state - PIN
| Date: 13/11/2026 |
PRIVATE & CONFIDENTIAL
Mr. Priya Verma
House no., street, area, city, state - PIN
Subject: Confirmation of services - Executive - Accounts
Dear Priya Verma,
We are pleased to inform you that, on review of your performance during the six months of your probation, the management has decided to confirm your services in the Company.
1. Review
Your performance, attendance and conduct were found satisfactory by your reporting manager. Your reporting manager has appreciated your accuracy and your timely closing of the monthly accounts.
2. Confirmation
| Particulars | Details |
|---|---|
| Employee | Priya Verma (ID: EMP-2291) |
| Designation | Executive - Accounts, grade E2 |
| Confirmed with effect from | 13/11/2026 |
| Annual CTC from confirmation | ₹4,14,840 |
| Notice period after confirmation | 60 days |
3. Terms after confirmation
1. From the date of confirmation, either side may end the employment by giving 60 days written notice, or salary in lieu of notice at the Company's discretion, as per your appointment letter.
2. No other change. All the other terms and conditions of your appointment letter, including confidentiality, the Company's policies and the code of conduct, remain unchanged and continue to apply to you.
3. You will continue to be eligible for the benefits of confirmed employees, such as the leave, insurance and benefits listed in the Company's policy, from the date of confirmation or as the policy states.
4. Confirmation is a recognition of your performance up to now. It is not a guarantee of any future promotion or increase, which depends on performance and the needs of the business.
5. After confirmation, you will continue to be governed by the service rules, the code of conduct, the POSH policy, the IT and information-security policy and the other policies of the Company, as amended from time to time and communicated to you. Any breach of these may lead to disciplinary action as per the rules and the law.
6. Your performance will continue to be reviewed in the regular appraisal cycle of the Company. Training and development opportunities, internal job postings and the other benefits for confirmed employees will be open to you as per the policy, and your manager and HR will be happy to discuss your career path with you.
7. Please update your personal records with HR - address, contact number, bank account, nominations for provident fund, gratuity and insurance - if anything has changed since you joined, and keep your official e-mail ID and contact details current.
We congratulate you and look forward to your continued contribution. Please sign the duplicate of this letter as an acknowledgement.
| For Your company name Name of the signing authority Manager - Human Resources |
ACKNOWLEDGEMENT
I acknowledge receipt of this confirmation letter and accept its terms.
Signature: ____________________ Date: ____________