🌐 English · Free Confirmation of Appointment (after probation) template

Confirmation Letter Format After Probation (Word / PDF)

Confirm an employee after probation, with the effective date and any revised pay.

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Confirmation of Appointment (after probation) - sample

Your company name
Plot no., area, city, state - PIN

Date: 29/09/2026

PRIVATE & CONFIDENTIAL

Mr. Priya Verma
House no., street, area, city, state - PIN

Confirmation of Appointment

Dear Priya Verma,

We are pleased to inform you that, on review of your performance during probation, the management has decided to confirm your services.

With effect from 29/09/2026 your services are confirmed as Executive - Accounts, grade E2.

Your annual CTC from the date of confirmation will be ₹4,14,840. Your notice period after confirmation is 60 days. All other terms of your appointment letter remain unchanged. We look forward to your continued contribution.

For Your company name

Name of the signing authority
Manager - Human Resources

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How to write a Confirmation of Appointment (after probation)

Fill in the form: Company name, Company address, Reference no., Labour law for this letter, Title, Candidate's full name.
Add your letterhead, logo, footer or watermark if you like.
Download a print-ready PDF - or send it for e-signature.

FAQ

Is confirmation automatic after probation?

It depends on the appointment letter and standing orders. Some say employment is deemed confirmed if nothing is communicated; others require a written letter.

Can probation be extended?

Yes, if the appointment letter or policy allows it. Give the extension in writing before probation ends, with the reason and new end date.

Is this Confirmation of Appointment (after probation) template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

Is this template available in other languages?

Yes - the same document is available in 2 languages. Use the language links on this page.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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