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Job Estimate / Repair Estimate Template

Estimate for repair, building or service work: labour and materials with quantities, tax, total and how long the estimate stays valid.

Fill in and download - free

Job Estimate / Repair Estimate Template - sample

ESTIMATE

Sharma Repairs
____________
Estimate no.: EST-2026-031
Date: 06/10/2026
Valid until: 06/10/2026

Prepared for
____________

Work to be done
Replace kitchen tap and repair two leaking pipes

DescriptionQty / hoursRateAmount
Labour (plumber)3500.001,500.00
Tap and fittings12,000.002,000.00
Subtotal3,500.00
Tax (5%)175.00
Estimated total ____________3,675.00

Amount in words: Three thousand six hundred seventy-five only

This is an estimate, not a fixed price. The final bill depends on the work found necessary. Work begins after your written approval.

To approve this estimate, please sign below and return a copy.

For Sharma Repairs

____________
Approved by (name, signature, date)

____________

Fill in and download - free

Job Estimate / Repair Estimate Template

An estimate is an informed guess of the cost of a job. Unlike a quotation it is not a fixed price, so say clearly what is included, what could change the amount and how long the estimate is valid.

When to use it

  • Billing clients and customers
  • Quoting before a job
  • Chasing late payment
  • Refunds and cancellations

How to write Job Estimate / Repair Estimate Template

  1. Enter your business details and the customer's, then the invoice or quotation number and date.
  2. Add one row per item with quantity, rate and amount; the totals are yours to type, so check the arithmetic.
  3. Add payment terms, bank details and any tax number your country requires.
  4. Download the PDF and send it; keep a numbered copy for your records.

Attach with it

  • Purchase order or contract reference
  • Bank or payment details

Common mistakes

  • No invoice number
  • No due date
  • Wrong tax treatment

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Job Estimate / Repair Estimate Template

  1. Fill in the form: Your business name, Your address, Estimate no., Date, Estimate valid until, Prepared for (name and address).
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Invoices, quotations & payment letters →

FAQ

Is an estimate the same as a quotation?

No. A quotation is a fixed offer the customer can accept. An estimate is the expected cost and the final bill may differ, usually within a limit you can state.

What must an invoice show?

Seller and buyer details, a unique number, the date, a description with quantity and price, tax where charged, the total and how to pay.

Do I need a tax number on the invoice?

Where you are registered for VAT or GST, yes. Check your country's invoice rules.

Is this Job Estimate / Repair Estimate Template template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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