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Price List / Rate Card Template

Price list for products or services with unit, price and the price including tax worked out for every line.

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Price List / Rate Card Template - sample

Price list - Spring 2026

Bright Studio
Effective from: ____________
Prices in USD

Item / serviceUnitPrice (before tax)Price (with tax)
Logo designper logo400.00440.00
Website pageper page150.00165.00

Prices with tax include 10% tax.

Prices are valid until the next list is issued. Tax is added as shown. Prices may change without notice.

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Price List / Rate Card Template

A price list tells customers what each product or service costs. Show the unit, the price before tax and the price with tax so there are no surprises at the till.

When to use it

  • Billing clients and customers
  • Quoting before a job
  • Chasing late payment
  • Refunds and cancellations

How to write Price List / Rate Card Template

  1. Enter your business details and the customer's, then the invoice or quotation number and date.
  2. Add one row per item with quantity, rate and amount; the totals are yours to type, so check the arithmetic.
  3. Add payment terms, bank details and any tax number your country requires.
  4. Download the PDF and send it; keep a numbered copy for your records.

Attach with it

  • Purchase order or contract reference
  • Bank or payment details

Common mistakes

  • No invoice number
  • No due date
  • Wrong tax treatment

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Price List / Rate Card Template

  1. Fill in the form: Business name, Address, Price list title, Effective from, Currency, Tax rate (%).
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Invoices, quotations & payment letters →

FAQ

What must an invoice show?

Seller and buyer details, a unique number, the date, a description with quantity and price, tax where charged, the total and how to pay.

Do I need a tax number on the invoice?

Where you are registered for VAT or GST, yes. Check your country's invoice rules.

Is this Price List / Rate Card Template template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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