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Purchase Order (PO) Template

Purchase order to a supplier with PO number, delivery address and date, itemised goods, payment and delivery terms.

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Purchase Order (PO) Template - sample

PURCHASE ORDER

____________
____________		PO no.: PO-2026-117
Date: 06/10/2026
Delivery by: 06/10/2026

To (supplier)
____________

Item / descriptionQtyUnit priceAmount
A4 copier paper, 80 gsm (box of 5 reams)100465.0046,500.00
Subtotal46,500.00
Order total46,500.00

Amount in words: Forty-six thousand five hundred only

Terms
Net 30 days from receipt of goods and invoice. Delivery to the stores department between 9 am and 5 pm.

Please confirm acceptance of this order and the delivery date. Quote the PO number on every delivery note and invoice.



Rohan Desai
Purchase Manager
For ____________

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Purchase Order (PO) Template

A purchase order is the buyer's binding instruction to a supplier. The PO number links the order, the delivery note and the invoice, which is what accounts payable matches before paying.

When to use it

  • Billing clients and customers
  • Quoting before a job
  • Chasing late payment
  • Refunds and cancellations

How to write Purchase Order (PO) Template

  1. Enter your business details and the customer's, then the invoice or quotation number and date.
  2. Add one row per item with quantity, rate and amount; the totals are yours to type, so check the arithmetic.
  3. Add payment terms, bank details and any tax number your country requires.
  4. Download the PDF and send it; keep a numbered copy for your records.

Attach with it

  • Purchase order or contract reference
  • Bank or payment details

Common mistakes

  • No invoice number
  • No due date
  • Wrong tax treatment

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Purchase Order (PO) Template

  1. Fill in the form: Buyer (company name), Buyer's address, PO no., PO date, Supplier (name and address), Deliver to.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Invoices, quotations & payment letters →

FAQ

What must an invoice show?

Seller and buyer details, a unique number, the date, a description with quantity and price, tax where charged, the total and how to pay.

Do I need a tax number on the invoice?

Where you are registered for VAT or GST, yes. Check your country's invoice rules.

Is this Purchase Order (PO) Template template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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