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Delivery Note / Challan Template

Delivery note to accompany goods, with item list, quantities, vehicle and receiver's signature box.

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Delivery Note / Challan Template - sample

DELIVERY NOTE

____________
____________
No.: DN-2026-233
Date: 05/10/2026
Order no.: PO-2026-117
Vehicle: MH 14 XY 4455

Delivered to
____________

Item / descriptionQtyUnit
A4 copier paper, 80 gsm100boxes

Goods received in good condition and in the quantity stated, unless noted below.



For ____________


Received by: ____________
Signature and stamp: ____________
Date: ____________

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Delivery Note / Challan Template

A signed delivery note proves that goods reached the customer, which settles most disputes about missing or late deliveries.

When to use it

  • Billing clients and customers
  • Quoting before a job
  • Chasing late payment
  • Refunds and cancellations

How to write Delivery Note / Challan Template

  1. Enter your business details and the customer's, then the invoice or quotation number and date.
  2. Add one row per item with quantity, rate and amount; the totals are yours to type, so check the arithmetic.
  3. Add payment terms, bank details and any tax number your country requires.
  4. Download the PDF and send it; keep a numbered copy for your records.

Attach with it

  • Purchase order or contract reference
  • Bank or payment details

Common mistakes

  • No invoice number
  • No due date
  • Wrong tax treatment

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Delivery Note / Challan Template

  1. Fill in the form: Sender (company name), Company address, Delivery note no., Date, Delivered to (name and address), Order / PO no..
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Invoices, quotations & payment letters →

FAQ

What must an invoice show?

Seller and buyer details, a unique number, the date, a description with quantity and price, tax where charged, the total and how to pay.

Do I need a tax number on the invoice?

Where you are registered for VAT or GST, yes. Check your country's invoice rules.

Is this Delivery Note / Challan Template template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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