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Demand Letter for Payment (Kenya)

Demand letter to a debtor in Kenya giving 14 days to pay before a claim in the Small Claims Court or Magistrate's Court.

🇰🇪 Kenya

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Demand Letter for Payment (Kenya) - sample

DEMAND LETTER

Ref.: REF-2026-014
Date: 06/10/2026

To
____________

Dear Sir or Madam,

You owe me KES 85,000 for: Unpaid invoice no. 042 for supply of goods delivered on 3 March 2026.

I demand payment of the full amount within 14 days of the date of this letter. Payment details: M-Pesa Paybill 123456 / account 1234567890.

If you do not pay, I will file a claim in the Small Claims Court (for claims up to KES 1,000,000) or the appropriate Magistrate's Court, and ask for the debt, interest and costs.

Yours faithfully,



Alex Morgan
+254 712 345678

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Demand Letter for Payment (Kenya)

The Small Claims Court Act, 2016 lets people claim up to KES 1,000,000 without a lawyer. A demand letter shows that you gave the debtor a chance to pay.

When to use it

  • Demanding payment before a claim
  • Ending a tenancy or a contract
  • Formal requests to authorities and companies

How to write Demand Letter for Payment (Kenya)

  1. Write the full names and addresses of both sides and the dates and amounts exactly as they appear in your papers.
  2. State the demand in one clear sentence and give a reasonable deadline.
  3. Send it by a method that gives proof (registered post, speed post, courier with receipt or a tracked e-mail) and keep the receipt.
  4. For a high-value or contested matter, have a lawyer check the notice before you send it.

Attach with it

  • Copies of contracts, invoices and messages
  • Proof of identity where the receiver asks

Common mistakes

  • Missing deadline in the notice
  • Sending without proof of delivery

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Demand Letter for Payment (Kenya)

  1. Fill in the form: Your full name, Your address, Debtor, Amount owed (KES), Basis of the debt, Days to pay.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Legal notices & forms →

FAQ

Is a legal notice sent by me valid, or must a lawyer send it?

In most places a notice sent by you is valid, but a notice from a lawyer carries more weight. For high-value or contested matters, have a lawyer check it first.

How should I deliver a legal notice?

By registered post with acknowledgement, courier with proof of delivery, or a tracked e-mail where the other side's address is known. Keep every receipt.

Are these templates legal advice?

No. They are drafting aids. Rules differ by country and state, so check the formalities (stamp duty, notary, deadlines) that apply to you.

Is this Demand Letter for Payment (Kenya) template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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