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Recommendation Letter for an Employee

Recommendation Letter for an Employee. Fill it in online, choose the tone, witness block and layout, and download a print-ready PDF.

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Recommendation Letter for an Employee - sample

Dr. Anna Lopez
Head of Department
45 Park Road, Manchester M1 4AB
+91 98765 43210

Manchester
Date: 06/10/2026

To
The Branch Manager
City Bank, High Street, Manchester

Subject: Recommendation Letter for an Employee

Dear Sir or Madam,

I am pleased to recommend Maria Garcia for submission to a bank. I have known Maria Garcia as her manager, for five years.

Maria Garcia has shown excellent communication, strong analytical skills and leadership. I could always rely on Maria Garcia, and I am confident that Maria Garcia will be a valuable addition to any team.

I recommend Maria Garcia without reservation. Please feel free to contact me if you need more information.

Yours faithfully,


Dr. Anna Lopez
Head of Department

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Recommendation Letter for an Employee

Cover letters and recommendation letters answer one question: why this person for this role? Specific examples and a clear match beat adjectives.

When to use it

  • Job and internship applications
  • Recommendation and reference requests
  • Scholarship applications

How to write Recommendation Letter for an Employee

  1. Name the position and how you found it.
  2. Match two or three of your strengths to what the employer asks for, with a measurable example.
  3. Say what you want to happen next.
  4. Keep to one page and proofread.

Attach with it

  • Resume or CV
  • Certificates and transcripts

Common mistakes

  • Generic text that could be sent to any employer
  • No example of results

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Recommendation Letter for an Employee

  1. Fill in the form: Your full name (writer), Your title, Name of the person you recommend, Your address, Phone / email, Addressed to (name, office, address).
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Cover, recommendation & reference letters →

FAQ

How long should a cover letter be?

One page, three or four short paragraphs: why you are writing, your strongest match with the job, and a call to action.

Who should write my recommendation letter?

Someone who has directly supervised or taught you and can give specific examples: a manager, professor or client.

Is this Recommendation Letter for an Employee template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

Is this template available in other languages?

Yes - the same document is available in 2 languages. Use the language links on this page.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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