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Landlord Reference Letter for a Tenant

Reference from a landlord confirming a tenant's rent record, care of the property and suitability for a new tenancy.

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Landlord Reference Letter for a Tenant - sample

Alex Morgan
+44 7700 900123

Date: 06/10/2026

To
____________

Subject: Tenant reference - ____________

Dear Sir or Madam,

I confirm that ____________ rented ____________ from me from 06/10/2026 to 06/10/2026 at a monthly rent of ____________.

During the tenancy the rent was paid on time, the property was kept in good order and there were no complaints from neighbours. The deposit was returned in full at the end of the tenancy.

I would be happy to rent to ____________ again and recommend them without hesitation. You may contact me on +44 7700 900123 if you need to confirm anything.

Yours faithfully,


Alex Morgan

Fill in and download - free

Landlord Reference Letter for a Tenant

Prospective landlords call references. A short letter with dates, rent and conduct speeds up the new tenancy.

When to use it

  • Police and cyber complaints
  • School admissions and utilities
  • RTI and public requests
  • Personal letters of thanks, apology and condolence

How to write Landlord Reference Letter for a Tenant

  1. Find the correct office and officer for your request and address the letter to them by designation.
  2. Give your full identity details, the exact request and the facts in order.
  3. List the documents you attach and keep a copy with the office's receiving stamp.
  4. Note the date you filed it - many offices must reply within a fixed time.

Attach with it

  • ID and address proof
  • Evidence and photographs

Common mistakes

  • Wrong office or officer
  • No date or contact number

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Landlord Reference Letter for a Tenant

  1. Fill in the form: Landlord's name, Landlord's address, Phone, Prospective landlord / agent, Tenant's name, Property rented.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Applications & civic letters →

FAQ

Which officer should I address an application to?

The officer with authority over the matter - for example the Station House Officer for a police complaint or the Principal for a school request. Use the designation, not just the name.

Should I keep a stamped copy?

Yes. The receiving stamp with date is your proof of filing.

Is this Landlord Reference Letter for a Tenant template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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