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Condolence Letter

Warm, respectful letter of sympathy to a grieving family or colleague, with a personal memory and an offer of help.

Fill in and download - free

Condolence Letter - sample

Alex Morgan
+44 7700 900123

Date: 06/10/2026

Subject: With deepest sympathy

Dear ____________,

I was very sorry to hear of the death of ____________. Please accept my heartfelt condolences to you and your family.

As their Colleague for ten years, I will always remember: She always had time to help a new colleague.

Please call me if I can help with anything. You are in my thoughts at this difficult time.

With sympathy,


Alex Morgan

Fill in and download - free

Condolence Letter

Short, sincere condolences are remembered. Mention the person by name, share one specific memory and avoid explanations or advice.

When to use it

  • Police and cyber complaints
  • School admissions and utilities
  • RTI and public requests
  • Personal letters of thanks, apology and condolence

How to write Condolence Letter

  1. Find the correct office and officer for your request and address the letter to them by designation.
  2. Give your full identity details, the exact request and the facts in order.
  3. List the documents you attach and keep a copy with the office's receiving stamp.
  4. Note the date you filed it - many offices must reply within a fixed time.

Attach with it

  • ID and address proof
  • Evidence and photographs

Common mistakes

  • Wrong office or officer
  • No date or contact number

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Condolence Letter

  1. Fill in the form: Your name, Recipient, Name of the person who died, Your relationship, A kind memory of them, Offer of help.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Applications & civic letters →

FAQ

Which officer should I address an application to?

The officer with authority over the matter - for example the Station House Officer for a police complaint or the Principal for a school request. Use the designation, not just the name.

Should I keep a stamped copy?

Yes. The receiving stamp with date is your proof of filing.

Is this Condolence Letter template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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