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Accommodation / Hosting Letter

Accommodation / Hosting Letter. Fill it in online, choose the tone, witness block and layout, and download a print-ready PDF.

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Accommodation / Hosting Letter - sample

Maria Garcia
45 Park Road, Manchester M1 4AB
+91 98765 43210

Manchester
Date: 06/10/2026

To
The Branch Manager
City Bank, High Street, Manchester

Subject: Accommodation / Hosting Letter

Dear Sir or Madam,

I confirm that Anna Lopez, passport no. P7654321, will stay with me at 45 Park Road, Manchester M1 4AB from 06/10/2026 to 06/10/2026. Accommodation is provided free of charge.

A copy of my ownership or tenancy proof and an identity document is enclosed.

Yours faithfully,


Maria Garcia

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Accommodation / Hosting Letter

Travel and visa letters - parental consent for a child, an invitation or a sponsorship letter - support a visa or a border check by showing who is travelling, with whom, for how long and who pays.

When to use it

  • Child travelling with one parent or a relative
  • Inviting family or business guests
  • Sponsoring a visa or showing accommodation

How to write Accommodation / Hosting Letter

  1. Name the traveller with passport details, and the person who gives the consent or invitation.
  2. State the destination, the dates and who the traveller will stay or travel with.
  3. Give your contact details so officers can verify the letter, and attach copies of passports or IDs.
  4. Sign the letter. For a child's consent many countries also ask for a notarised copy - check the embassy's rules.

Attach with it

  • Copies of passports
  • Proof of relationship, employment or funds
  • Notarised copy where required

Common mistakes

  • Missing passport numbers or dates
  • No contact number for the officer to verify

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Accommodation / Hosting Letter

  1. Fill in the form: Your full name, Your address, Phone / email, Addressed to (name, office, address), Guest's full name, Guest's passport number.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Travel, visa & consent letters →

FAQ

Do I need a consent letter when my child travels?

Many countries ask for written consent when a child travels without both parents. Airlines and border officers may check it, and some require a notarised copy.

What should an invitation letter contain?

Your full details and status in the country, the guest's passport details, the dates and purpose of the visit, where they will stay and who pays, and a promise that they will leave on time.

Do embassies accept templates?

Embassies accept any clear letter that has the required facts, signed and dated. Some also ask for supporting documents and notarisation.

Is this Accommodation / Hosting Letter template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

Is this template available in other languages?

Yes - the same document is available in 2 languages. Use the language links on this page.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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