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Parent Consent Letter for a School Trip

Parent Consent Letter for a School Trip. Fill it in online, choose the tone, witness block and layout, and download a print-ready PDF.

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Parent Consent Letter for a School Trip - sample

Parent Consent Letter for a School Trip

I, Maria Garcia, holder of National ID card no. AB1234567, residing at 45 Park Road, Manchester M1 4AB, do hereby solemnly declare and state as follows:

I am the parent of Lucia Garcia, class 5-B. I give my consent to my child taking part in the annual science excursion at United Kingdom on 05/10/2026.

I have read the instructions given by the school and I authorise the teachers to arrange first aid and emergency medical care if needed.

I declare that the statements above are true and correct to the best of my knowledge and belief, and that nothing material has been concealed.

Declarant


Maria Garcia

Place: Manchester   Date: 05/10/2026

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Parent Consent Letter for a School Trip

Travel and visa letters - parental consent for a child, an invitation or a sponsorship letter - support a visa or a border check by showing who is travelling, with whom, for how long and who pays.

When to use it

  • Child travelling with one parent or a relative
  • Inviting family or business guests
  • Sponsoring a visa or showing accommodation

How to write Parent Consent Letter for a School Trip

  1. Name the traveller with passport details, and the person who gives the consent or invitation.
  2. State the destination, the dates and who the traveller will stay or travel with.
  3. Give your contact details so officers can verify the letter, and attach copies of passports or IDs.
  4. Sign the letter. For a child's consent many countries also ask for a notarised copy - check the embassy's rules.

Attach with it

  • Copies of passports
  • Proof of relationship, employment or funds
  • Notarised copy where required

Common mistakes

  • Missing passport numbers or dates
  • No contact number for the officer to verify

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Parent Consent Letter for a School Trip

  1. Fill in the form: Your full name, Your address, ID type, Your ID number, Child's name, Class / section.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Travel, visa & consent letters →

FAQ

Do I need a consent letter when my child travels?

Many countries ask for written consent when a child travels without both parents. Airlines and border officers may check it, and some require a notarised copy.

What should an invitation letter contain?

Your full details and status in the country, the guest's passport details, the dates and purpose of the visit, where they will stay and who pays, and a promise that they will leave on time.

Do embassies accept templates?

Embassies accept any clear letter that has the required facts, signed and dated. Some also ask for supporting documents and notarisation.

Is this Parent Consent Letter for a School Trip template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

Is this template available in other languages?

Yes - the same document is available in 2 languages. Use the language links on this page.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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