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Unpaid Leave Application

Unpaid Leave Application. Fill it in online, choose the tone, witness block and layout, and download a print-ready PDF.

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Unpaid Leave Application - sample

Maria Garcia
45 Park Road, Manchester M1 4AB
+91 98765 43210

Manchester
Date: 06/10/2026

To
The Branch Manager
City Bank, High Street, Manchester

Subject: Unpaid Leave Application

Dear Sir or Madam,

I, Maria Garcia (Senior Accountant), request unpaid leave from 06/10/2026 to 06/10/2026 because of a family function out of town. I understand that my salary will not be paid for these days and that my other leave balance will be adjusted as per the company's policy.

I will resume duty on the next working day after 06/10/2026 and will make sure my work is handed over properly. I would be grateful for your approval.

Yours faithfully,


Maria Garcia

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Unpaid Leave Application

A leave application is a short letter asking your manager, teacher or principal to approve your absence. It should give the dates, the reason and how your work will be covered.

When to use it

  • Planned annual or casual leave
  • Medical leave and recovery
  • Marriage, bereavement or family events
  • Exams, relocation or child-care needs

How to write Unpaid Leave Application

  1. Address the letter to the person who approves your leave.
  2. Give the exact dates (from - to) and the type of leave.
  3. State the reason briefly and honestly, and mention medical proof for a sick leave.
  4. Say how your work will be handled and how you can be reached, then sign and send it before the leave begins.

Attach with it

  • Medical certificate for sick leave
  • Invitation or exam hall ticket where relevant

Common mistakes

  • No dates
  • Not saying who will cover your work
  • Sending the application after the leave has begun

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Unpaid Leave Application

  1. Fill in the form: Your full name, Your address, Phone / email, Addressed to (name, office, address), From, To.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

Leave applications →

FAQ

How early should I submit a leave application?

As soon as you know the dates. Planned leave (annual, marriage, exam) should be submitted at least a week ahead; sick and emergency leave should be informed the same day and followed by a written application.

Do I need a medical certificate for sick leave?

Most employers and schools ask for a medical certificate after two to three days of sick leave. Mention it in the application and attach it when you return.

Should I give the reason in detail?

Briefly and honestly. You do not have to share private medical details; a doctor's certificate covers the reason.

Is this Unpaid Leave Application template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

Is this template available in other languages?

Yes - the same document is available in 2 languages. Use the language links on this page.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

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