LoveByPDF logo

LoveByPDF
EN

🌐 English · Free Termination Letter for Poor Performance template

Termination Letter for Poor Performance

Termination Letter for Poor Performance. Fill it in online, choose the tone, witness block and layout, and download a print-ready PDF.

Fill in and download - free

Termination Letter for Poor Performance - sample

Northwind Ltd.
12 Main Street, London EC1A 1BB

Ref. no.: REF-2026-014
Date: 06/10/2026

To
The Branch Manager
City Bank, High Street, Manchester

Subject: Termination Letter for Poor Performance

Dear Maria Garcia,

We regret to inform you, Maria Garcia, Senior Accountant, that your employment with Northwind Ltd. will end with effect from 06/10/2026, because your performance has not met the required standards despite the feedback and support given.

You will be paid your salary up to your last working day and all dues in line with the company's policy and the law. Please return all company property and complete the exit formalities with HR.

Yours faithfully,

For Northwind Ltd.


Anna Lopez
HR Manager

Fill in and download - free

Termination Letter for Poor Performance

HR letters - warnings, show-cause notices, promotions, transfers, terminations - create the written record that employment decisions rest on. They should be factual, specific and fair.

When to use it

  • Warnings and show-cause notices
  • Terminations, promotions and transfers
  • Appreciation and acknowledgements

How to write Termination Letter for Poor Performance

  1. Quote the employee's name, role and the policy or contract clause that applies.
  2. State the facts: what, when and with what impact, without opinions.
  3. Say what is expected next, the time given and the possible consequence.
  4. Give the employee a chance to reply and ask for a signed acknowledgement.

Attach with it

  • Policy extract or contract clause
  • Evidence of the incident or achievement

Common mistakes

  • Vague allegations without dates
  • Skipping the employee's chance to reply

Options you can choose

Tone and salutation, validity statement, ID-copies note, witness boxes, execution note (notary / stamp paper / oath), QR or reference box, four layouts and - in any language except English - a side-by-side English copy.

How to write a Termination Letter for Poor Performance

  1. Fill in the form: Company / organisation, Company address, Reference number, Addressed to (name, office, address), Employee's full name, Job title / position.
  2. Add your letterhead, logo, footer or watermark if you like.
  3. Download a print-ready PDF - or send it for e-signature.

HR letters →

FAQ

What makes an HR letter legally safer?

Facts, dates and specific examples, the policy or contract clause used, a reply route for the employee and a signed acknowledgement. Avoid opinions and emotional language.

Should the employee sign the letter?

Yes, an acknowledgement signature or a note that the letter was delivered protects both sides in a later dispute.

Is this Termination Letter for Poor Performance template free?

Yes. You can fill it in online and download it as a PDF for free, without installing anything.

Can I change the wording?

Yes. Every sentence of the document can be edited on the page before you download it.

Is this template available in other languages?

Yes - the same document is available in 2 languages. Use the language links on this page.

This is a general template, not legal advice. Check any requirements that apply in your country or organisation.

People also search for

  • termination letter for poor performance format
  • termination letter for poor performance sample pdf
  • how to write a termination letter for poor performance
  • termination letter for poor performance with witness and stamp paper note
  • termination letter for poor performance for printing
  • termination letter for poor performance in word and pdf
  • free termination letter for poor performance generator
  • fillable termination letter for poor performance
  • Termination Letter for Poor Performance template
  • Termination Letter for Poor Performance sample
  • Termination Letter for Poor Performance example
  • Termination Letter for Poor Performance pdf
  • free Termination Letter for Poor Performance
  • how to write Termination Letter for Poor Performance

More templates